To: [Managers] / [Department] / [Specific Employees]

From: ACCOUNT_FIRST_NAMEACCOUNT_LAST_NAMEACCOUNT_JOB_TITLE / [HR Department]

Subject: Shortlist of Candidates for the Position of POSITION

Date: 12 May 2024

Here is the shortlist of candidates we have narrowed down in our search for a new POSITION. We have interviewed [x] individuals and have found the following to be the most suitable:

1. [Candidate 1] has worked as a POSITION at [Company] for [y] years. [He / She] has the most relevant experience and [his / her] asking salary is CURRENCY [Amount].
2. [Candidate 2] has worked as an assistant POSITION at [Company] for [y] years, where he [He / She] has been filling in and assisting the POSITION. [His / Her] asking salary is CURRENCY [Amount].
3. [Candidate 3] is seeking an internal transfer from [Department].  [He / She] had been working extensively with POSITION through [his / her] current role as [role]. [He / She] is not seeking for any increment from [his / her] current salary of CURRENCY [Amount].
   
   

........................................