ACCOUNT_JOB_COMPANY

Reporting Breach of Law Policy

1. About this policy

This policy sets out the requirements for ensuring any breaches of the law are reported to the Pensions Regulator ("Regulator") and are responded to in a timely and effective manner. This is in accordance with the Code of Practise No. 14 (the "Code") published by the Regulator in 2015 for the governance and administration of public service pension schemes.

The aim of this policy is:

1. to ensure individuals have the correct understanding and necessary skills to be able to identify and report breaches as they arise;
2. To provide guidance on how to report the breach of law.
3. To ensure compliance with the Code.

This policy is not part of your employment contract and we may make amendments to this policy from time to time.

2. Scope

The managers of the scheme, pension board members; individuals responsible for the administration of the scheme, relevant stakeholders, employers, professional advisors such as actuaries, and auditors are responsible for reporting any breaches of law relating to the pension scheme if they have a reasonable cause to believe that:

• a legal duty which is relevant to the administration of the scheme has not been, or is not being, complied with; and
• the failure to comply is likely to be of material significance to the Regulator in the exercise of any of its functions.

3. Requirements to report a breach of law

Breaches of the law that affects pension schemes should be considered for reporting to the Regulator. The decision, whether to report an identified breach depends on the following:

• If there is reasonable cause to believe there has been a breach of the law; and
• If so, is the breach likely to be of material significance to the Regulator?

In deciding whether a breach is likely to be of material significance to the Regulator, it would be advisable for the reporter to consider the cause of the breach; the effect of the breach; the reaction to the breach; and the wider implications of the breach.

4. Procedure for reporting a breach

If you think you have discovered a possible breach of law, your first point of contact should be your line manager. You may report the matter in person or in writing if you prefer. If your line manager is not available then you should contact another manager. Your line manager should evaluate the situation within 2 working days and decide whether there is a breach of law.

5. Further Information

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