To: [All Staff] / [Managers] / [Department] / [Specific Employees]


Subject: Annual [Offsite / Conference / Retreat] Meeting on [date]

Date: 21 April 2021

Please note that this year’s annual [offsite / convention / retreat] will be held on [date] at [venue].

This year’s agenda is SUBJECT. Through this [offsite / convention / retreat], we would like to: [set goals – e.g. review past performance and consider what has been done well and could be done better / discuss current opportunities and challenges / create strategic plans for the future]. There will also be team building exercises in which we hope to improve interactions and build trust amongst our colleagues.

[This [offsite / convention / retreat] is mandatory for all staff.] [We would like to encourage people to openly speak up and constructively challenge one another. We would also like people to have fun. As such, we are instituting a policy of “what happens at offsite stays at offsite”. Nothing should be shared with others who did not attend this offsite, except for a summary of the goals agreed for the coming year. 

As we are in the process of arranging travel and meals, it would be greatly appreciated if you could let us know by phone [number] or by e-mail [] if you are going to be [travelling with us / attending the following events]: