To FIRST LAST, 

[Address]

22 December 2024

 

Dear [Title] LAST,

The [Board of Directors] / [Management] of [Company] will hold a meeting at [time] on [date], in [location].

[The objective of the meeting is to [STATE OBJECTIVE].] / [The agendas of the meeting are as follow: [LIST OF AGENDAS].]

On behalf of the [Board / Management], we would like to invite you to join us and [provide your insights / present your proposal] on [topic – e.g. new product, plan, office, strategy, sales, customers, targets, markets]. 

[We attach [a summary of the issues / other reading materials], please review in advance and be ready with any question or comment.] / [We hope that you will come prepared with [DESCRIBE PREPARATIONS EXPECTED].] 

Your attendance at the meeting is [required / necessary / mandatory / optional]. [Please send a representative [from your department] should you be unable to attend.] / [Please let us know by [date] if you are unable to attend.]

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