ACCOUNT_JOB_COMPANY

ACCOUNT_ADDRESS_SINGLE_LINE

To FIRST LAST, 

[Address]

30 April 2024

Re: Request to visit

Dear [Title] LAST,

We will be delighted to meet and discuss with you our [PRODUCT / SERVICE / ISSUE] in person. Unfortunately, we are unavailable on DATE. 

Would you be okay if we meet on ALTERNATIVE instead? [You are welcomed to visit us at our office at [address] / We will come and visit your office / We will pick you up from your hotel] at [time]. [We have also taken the liberty to book [restaurant] at [time] and hope that you can join us for [lunch / dinner]. 

You will also be meeting with our [sales manager], [Name]. [His / Her] contact details are [telephone] and email [email], should you wish to make any change to the above arrangements. 

........................................