ACCOUNT_FIRST_NAME ACCOUNT_LAST_NAME

ACCOUNT_ADDRESS_SINGLE_LINE

To FIRST LAST, 

[Address]

21 January 2025

Request to meet

Dear [Title] LAST,

[I / We] will be visiting [city] from ARRIVALto LEAVE. [I am / We are] keen to meet with you in person to discuss AGENDA during that time

Would you be available on TIME at [time]? [I am / We are] open to visit you at your office or a convenient location for you. Please let us know of your availability around those dates and we will try our best to accommodate that.

We are contactable on ACCOUNT_PHONE_NO or by e-mail  ACCOUNT_EMAIL. Please let us know of a time and place [convenient for your client] and we will be there.

........................................