To FIRST LAST, 

[Address]

31 December 2024

 

Dear [Title] LAST,

[As you may be aware,] We are in the process of organising [event] on [date]. It is a [state the purpose of the event – charity, fund raising etc.]. We would appreciate your assistance in this event as we will need all the help we can get.

Specifically if you could assist us on the following:

- Provide us with [equipment / transport] for the day

- Provide us with [[number] staff / specific names] to assist us as [host / receptionists / ushers / trainers] for the event

- Help us to promote this event to [specific groups]

- The [preparation / website / poster / marketing] for this event

........................................