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Invitation to Lunch / Dinner / Event

Decline / Reject

This document can be used as a Decline / reject invitation to lunch / dinner /event with reasons and apology. It sets out the reasons why he/she cannot make it to the lunch/dinner. 

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Document Description

The document titled 'Invitation to Lunch / Dinner / Event' is a formal letter that is used to decline an invitation to a lunch, dinner, or event. The document starts with the sender's information, including their name, address, and the current date. It is addressed to the recipient, who is being thanked for the invitation.


The detailed introduction of the entire document highlights the purpose of the letter, which is to politely decline the invitation due to various reasons. The sender expresses their regret for not being able to attend the lunch, dinner, or event and explains the reason behind their inability to attend. They also convey their best wishes for the success of the event and express their desire to catch up with the recipient in the future.


Each section of the document is described in detail. The sender's information section includes their full name, address, and the current date. The recipient's information section includes their title and last name. The main body of the letter consists of the sender expressing their regret for not being able to attend and providing a reason for their absence. The sender then wishes the recipient success for the event and expresses their desire to meet again in the future. The closing section includes the sender's sincere regards and their job title.


Overall, the document serves as a formal way to decline an invitation while maintaining a polite and respectful tone.

How to use this document?

1. Start by providing your own information, including your name, address, and the current date.

2. Address the recipient by their title and last name.

3. Express your gratitude for the invitation and state that you would have loved to attend.

4. Clearly state the reason for your inability to attend, whether it's due to being out of town, a prior engagement, or a personal commitment.

5. Wish the recipient success for the event and express your desire to catch up with them in the future.

6. Close the letter with a sincere closing, such as 'Yours sincerely', followed by your job title.


Note: It is important to maintain a polite and respectful tone throughout the letter, even when declining the invitation.

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