Letter to Gym / Club on Suspension of Membership / Waiver of Fees

The document titled 'Letter to Gym / Club on Suspension of Membership / Waiver of Fees' is a formal letter that is used to communicate with a gym or club regarding the suspension of membership or waiver of fees. The importance of this document lies in its ability to clearly and formally communicate the request to the gym or club, ensuring that the request is properly documented and acknowledged.

 

The entire document consists of a letter addressed to the gym or club. It starts with the sender's contact information, including their name, address, phone number, and email. The letter is then addressed to the gym or club, mentioning the current date.

 

The letter begins with a salutation, addressing the recipient as 'dear sir/madam.' The purpose of the letter is then stated, depending on the specific proposal chosen. If the proposal is the termination of subscription/membership, the sender states their intention to terminate the service, effective from a specified date. They express their willingness to consider rejoining the service after the coronavirus crisis has ended.

 

If the proposal is the suspension of subscription/membership, the sender requests the suspension of their account for a specified period, starting from a specified date. They also request that any amounts paid be carried forward to the next period when the service resumes. They express their willingness to resume the service after the lifting of restrictions relating to the coronavirus crisis.

 

If the proposal is the waiver of subscription/membership fees during the coronavirus, the sender requests the waiver of fees for their account for a specified period, starting from a specified date. They also request that any amounts paid be carried forward to the next period when the service resumes. They express their willingness to resume payment after the lifting of restrictions relating to the coronavirus crisis.

 

The letter concludes with a thank you note and an expression of the sender's desire to continue being a long-term customer after the global disruption caused by the coronavirus crisis. The sender provides their contact information and invites the recipient to reach out if they have any questions.

 

In summary, this document is a formal letter used to communicate with a gym or club regarding the suspension of membership or waiver of fees. It is important as it ensures that the request is properly documented and acknowledged. The letter includes the sender's contact information, a salutation, a clear statement of the proposal, and a conclusion with contact information and a thank you note.

How to use this document?

1. Provide your information: Fill in your personal information, including your first and last name, address, phone number, and email.

2. Address the letter: Write the name and address of the gym or club you are sending the letter to.

3. Date the letter: Include the current date at the beginning of the letter.

4. Start with a salutation: Begin the letter with a formal salutation, such as 'Dear Sir/Madam.'

5. State the purpose: Clearly state the purpose of the letter, choosing one of the following proposals: termination of subscription/membership, suspension of subscription/membership, or waiver of subscription/membership fees during the coronavirus.

6. Provide details for the chosen proposal: Depending on the chosen proposal, provide the necessary details. If terminating the service, specify the effective date of termination and express willingness to rejoin after the crisis. If suspending the account, specify the period and request carrying forward of paid amounts. If requesting a waiver of fees, specify the period and request carrying forward of paid amounts.

7. Conclude the letter: End the letter with a thank you note and express your desire to continue being a long-term customer after the global disruption caused by the coronavirus crisis.

8. Provide contact information: Include your contact information, such as phone number and email, and invite the recipient to reach out with any questions.

9. Proofread and sign the letter: Review the letter for any errors or omissions, and sign it with your first and last name.

10. Send the letter: Send the letter to the gym or club through the appropriate channels, such as email or postal mail.