Confidentiality Agreement for Request for Proposal

This RFP Confidentiality Agreement template is designed for situations where a company (the “Company”) intends to disclose its business, technical, or operational requirements in connection with a Request for Proposal (RFP) and requires prospective service providers (the “Service Providers”) to submit confidential proposals.

This RFP Confidentiality Agreement template is suitable for inviting proposals related to AI solutions, technology solutions, software-as-a-service (SaaS) products, or any other services and solutions sought by the Company. It ensures that all information shared by the Company during the RFP process is treated as confidential and sets out the obligations of the Service Providers to maintain the confidentiality of such information.

Key Features of the Confidentiality Agreement for Request for Proposal:

• The Agreement is entered into between two parties: the Company (the disclosing party) and the Service Provider (the receiving party).

• It governs the disclosure of confidential information by the Company during the RFP process.

• It defines the permitted use of confidential information exclusively for the purpose of preparing and submitting the proposal.

• It establishes clear obligations on the Service Provider regarding confidentiality, non-disclosure, and restrictions on use.

• It provides remedies available to the Company in case of breach, including indemnification and equitable relief.

• It specifies the duration for which the confidentiality obligations will survive following disclosure.

Main Sections of the RFP Confidentiality Agreement Template are as follows:

1. Confidential Information — Defines what constitutes confidential information in the context of the RFP.

2. Permitted Use and Non-Disclosure — Limits the use of confidential information solely for preparing the proposal and prohibits unauthorized disclosure.

3. Obligations of Confidentiality — Sets out the Service Provider’s responsibilities to protect confidential information and ensure compliance by its representatives.

4. Remedies for Breach — Details indemnification rights and equitable remedies available to the Company if the Agreement is violated.

5. Duration of Confidentiality — Specifies how long the confidentiality obligations remain in effect after disclosure.

Confidentiality Agreement for AI Solutions: This RFP Confidentiality Agreement is fully applicable to RFPs seeking AI products, services, or solutions. It addresses the unique nature of AI-related disclosures, including proprietary data, algorithms, models, and other sensitive technical information, ensuring comprehensive protection throughout the proposal process.

Whether you're evaluating vendors for AI software, cybersecurity, data analytics, or any other RFP-based project, this RFP Confidentiality Agreement helps safeguard your company’s interests from the outset.

How to use this document?

1. Fill in Party Details:
   Replace the placeholder fields with the legal names, addresses, and relevant information of the Company and the Service Provider.

2. Adjust the Confidentiality Term and Jurisdiction:
   Set the duration of confidentiality obligations (e.g., 1–3 years) and select the appropriate governing law and dispute resolution jurisdiction for your business.

3. Share and Sign Before Disclosure:
   Provide the completed agreement to all potential service providers before sharing any confidential RFP materials. Both parties must sign the agreement for it to be enforceable.