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Reference Letter / Referee - Job Application

Employer Seeking Information from Referee

Potential employer seeking reference from a referee of the applicant listing out 9 standard questions for background check.

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Document Description

The document titled 'Reference Letter / Referee - Job Application' is a formal letter used in the job application process to request a reference from a referee. This reference letter is important as it provides valuable information about the applicant's employment history, work performance, and character. The letter is addressed to the referee and includes the applicant's personal details, such as their first and last name, address, and the current date.


The detailed introduction of the entire document begins with a request for reference, expressing gratitude for the referee's assistance. It explains that the applicant has applied for a specific position and the referee has been named as a reference. The letter emphasizes the importance of the referee's input and assures them that the information provided will be kept confidential. The letter concludes by expressing willingness to reciprocate the favor in the future.


Each section of the document is described in detail:


1. Period of Employment: This section requests the referee to provide the duration of the applicant's employment with their company. This information helps establish the applicant's work experience.


2. Period of Supervision: The referee is asked to specify the period during which they supervised the applicant. This helps determine the extent of the referee's knowledge about the applicant's work performance.


3. Previous Position: The referee is requested to mention the position held by the applicant before leaving the company. This provides insight into the applicant's career progression.


4. Reason for Departure: The referee is asked to state whether the applicant's departure from the company was voluntary or involuntary. This information helps assess the applicant's reliability and commitment.


5. Work Performance Rating: The referee is requested to rate the applicant's work performance on a scale of 1 to 5, with 1 being poor and 5 being outstanding. This rating helps evaluate the applicant's competence and skills.


6. Strengths and Weaknesses: The referee is asked to provide their observations regarding the applicant's strengths and weaknesses. This helps assess the applicant's suitability for the desired position.


7. Conduct and Integrity: The referee is inquired about any conduct or integrity issues related to the applicant. This information is crucial in determining the applicant's ethical standards and professionalism.


8. Rehire Possibility: The referee is asked whether they would hire the applicant again if a suitable opening arises. If the answer is no, the referee is requested to state the reason. This helps evaluate the applicant's overall performance and suitability for future employment.


9. Additional Information: The referee is given the opportunity to provide any other relevant information about the applicant. This allows for the inclusion of any additional insights or comments that may be beneficial to the hiring process.


The document concludes with a final expression of gratitude for the referee's assistance and a formal closing from the account holder, including their first name, last name, and job title.

How to use this document?

To use the 'Reference Letter / Referee - Job Application' document effectively, follow these steps:


1. Enter the required information: Fill in the account holder's first name, last name, and address in the designated fields. Also, provide the title and name of the referee, along with their address and the current date. This ensures that the letter is properly addressed and personalized.


2. Customize the salutation: Modify the salutation to address the referee appropriately. Use their title and last name or a generic 'Sir/Madam' if the name is unknown. This creates a professional tone.


3. Request specific information: Use the provided template to request the necessary information from the referee. Ensure that each question is clear and concise, allowing the referee to provide accurate and relevant details.


4. Maintain confidentiality: Reiterate the commitment to keeping the information provided confidential. Assure the referee that the information will only be used for the application process and will not be shared without their consent.


5. Express gratitude: Thank the referee for their assistance and emphasize the value of their input. This shows appreciation and maintains a positive relationship.


6. Offer reciprocity: Mention the willingness to reciprocate the favor in the future if an opportunity arises. This demonstrates professionalism and a willingness to help.


7. Proofread and finalize: Review the entire letter for any errors or inconsistencies. Ensure that the content is accurate and well-structured. Make any necessary revisions before finalizing the document.


By following these steps, you can effectively utilize the 'Reference Letter / Referee - Job Application' document to request a reference for a job application. The clear instructions and professional tone of the letter will help facilitate the reference process and provide valuable information for the hiring decision.

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