Letter to the Tax Authority / Tax Office / Inland Revenue Department requesting tax relief and to postpone any deadline relating to tax filing, tax return, tax payment, objection or holdover due to Coronavirus.
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The document titled 'Letter to Tax Office / Inland Revenue Department to extend Tax Deadlines' is a formal letter that is used to request an extension of tax deadlines from the Tax Office or Inland Revenue Department. The importance of this document lies in its ability to provide a valid and legitimate reason for the extension request, while also ensuring that the request is made in a professional and courteous manner.
The entire document is structured as a formal letter and begins with the sender's contact information, including their name, address, telephone number, and email address. This information is essential for the recipient to identify and communicate with the sender.
The letter is addressed to the Tax Office or Inland Revenue Department and includes the current date. The salutation 'Dear Sir/Madam' is used to address the recipient in a respectful and formal manner.
The body of the letter starts with a reference to the specific matter for which the deadline extension is being requested. The sender acknowledges the deadline and explains that due to the impact of the coronavirus and the government-imposed restrictions, they have faced operational hurdles in handling the matter in a business-as-usual manner.
The sender then proceeds to make three specific requests:
1. Extend the deadline extension: The sender requests an extension of the original deadline, providing additional time to fulfill the requirements of the matter.
2. Waive any interest or penalties: The sender asks for the waiver of any interest or penalties that may be imposed due to late payment or submission. This request is made to alleviate any financial burden that may arise from the extension.
3. Accept digital copies and signatures: The sender proposes the acceptance of digital copies and signatures as the formal submission method. This request is made to accommodate the limitations imposed by the coronavirus situation, which may hinder physical document submission.
The letter concludes with a polite expression of gratitude for considering the request and an anticipation of a positive reply. The sender also provides their contact information once again, encouraging the recipient to reach out for any further inquiries.
In summary, this document is a formal letter requesting an extension of tax deadlines due to the impact of the coronavirus. It provides a detailed explanation of the situation and makes specific requests to accommodate the challenges faced by the sender.
To use the 'Letter to Tax Office / Inland Revenue Department to extend Tax Deadlines' document effectively, follow these steps:
1. Fill in the sender's information: Enter the sender's first name, last name, address, telephone number, and email address in the designated fields. This information is crucial for the recipient to identify and contact the sender.
2. Address the letter to the Tax Office or Inland Revenue Department: Ensure that the letter is addressed to the appropriate authority. Use the correct address for the Tax Office or Inland Revenue Department.
3. Include the current date: Write the current date in the designated field. This helps establish the timeline of the request.
4. Customize the salutation: Address the recipient as 'Dear Sir/Madam' to maintain a formal and respectful tone.
5. Reference the specific matter: Clearly state the matter for which the deadline extension is being requested. Provide any relevant reference numbers or details to ensure clarity.
6. Explain the impact of the coronavirus: Describe how the coronavirus and the government-imposed restrictions have affected the sender's ability to handle the matter in a business-as-usual manner. Be specific and provide examples if possible.
7. Make the extension request: Clearly request an extension of the original deadline. Specify the desired length of the extension, if known.
8. Request the waiver of interest or penalties: Ask for the waiver of any interest or penalties that may be imposed due to late payment or submission. Explain the reasons behind this request, emphasizing the financial burden it may cause.
9. Propose digital submission: Suggest the acceptance of digital copies and signatures as the formal submission method. Explain the benefits of this approach and assure the recipient of the validity and security of digital documents.
10. Express gratitude and anticipation: Thank the recipient for considering the request and express anticipation of a positive reply. Use polite and professional language throughout.
11. Provide contact information: Include the sender's contact information once again, including the telephone number and email address. Encourage the recipient to reach out for any further inquiries.
By following these steps, you can effectively use the 'Letter to Tax Office / Inland Revenue Department to extend Tax Deadlines' document to request an extension of tax deadlines in a professional and persuasive manner.