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Document Description
The document titled 'Request / Demand for Removal' is a formal letter that is used to address a situation where someone has posted negative comments online about the goods or services provided by the sender. The document starts with the sender addressing the recipient by their name and providing their own contact information. The sender then acknowledges the comments made by the recipient and expresses their disagreement with them. They state that they have no control over the specific issue mentioned or that the issue was caused by the recipient's own actions. The sender believes that the recipient's comments are defamatory and have caused them irreparable damages. They demand that the recipient immediately remove the comments and issue a public apology. The sender warns that if the comments are not removed by a specified date, they will take further legal actions against the recipient. The sender also reserves their rights to pursue all legal and equitable remedies against the recipient. The letter is signed off with the sender's name, job title, and company.
How to use this document?
To use this document effectively, follow these steps:
1. Address the recipient: Begin the letter by addressing the recipient by their name and providing your own contact information. This ensures that the recipient knows who the letter is from and how to contact you if needed.
2. Acknowledge the comments: Clearly state that you have noticed the negative comments made by the recipient online regarding your goods or services. This shows that you are aware of the situation and are taking it seriously.
3. Express disagreement: Clearly express your disagreement with the recipient's comments. Provide reasons why you believe their comments are unfounded or unjustified. This helps to defend your reputation and clarify any misunderstandings.
4. Demand removal and apology: Clearly state that you demand the immediate removal of the comments and an apology from the recipient. Specify a deadline by which the comments should be removed. This sets a clear expectation and gives the recipient a chance to rectify the situation.
5. Warn of further actions: Clearly state that if the comments are not removed by the specified deadline, you will take further legal actions against the recipient. This shows that you are serious about protecting your reputation and are willing to take necessary steps to do so.
6. Sign off: End the letter by signing off with your name, job title, and company. This adds credibility to the letter and shows that it is an official communication from your organization.
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