What is and How to Prepare a Shareholders Agreement? (Free Templates)

Preview Image
Date Created: 23 Jul 2020
Last Update: 6 Aug 2020

What is a Shareholders Agreement?


A Shareholders Agreement is concluded between the shareholders of the company (i) to define their respective rights and responsibilities, and (ii) to organise the management of the said company. The Agreement normally includes agreement terms addressing key management issues beyond those provided by statute and corporate law. However, these agreement terms are not intended to govern the day-to-day operations of the shareholders’ business.


Here is how a 3-party Shareholders Agreement looks like. Check out more templates at DocPro.com for FREE!



Why do I need a Shareholders Agreement?


The dispute between shareholders is one of the most common causes of business failures. According to a report of the Law Commission, litigation cost can go beyond 10 times of the amount shared by shareholders. In a company limited by shares, preparing a Shareholders Agreement is the best way to avoid disputes and offer legal protection for shareholders. 


Source: Fabulously Broke


Some may consider adopting a simpler company model for convenience. However, a corporate structure offers huge advantages, such as identity, limited liability, more opportunities for financing, continuity in the event of transfers, the flexibility of share rights, established laws, etc. Thus, companies limited by shares are still a major form of company. In such companies, a Shareholders Agreement is crucial to avoid ambiguities.



How to Prepare a Shareholders Agreement?


Here are some questions you should have in mind when drafting a Shareholders Agreement:


A. How much of the company does each Shareholder own? Do they have equal shares? 


Ownership generally corresponds to voting rights, but there can be exceptions. So, the first thing you should consider is whether you would like shareholders to hold equal shares in the company. Check out the difference between a Shareholders Agreement between Shareholders of Equal Shares and that between Shareholders of Unequal Shares now!


The main advantage of holding equal shares is the balance of power between shareholders. However, having equal shares between an even-number of shareholders can create a 50:50 deadlock company. Therefore, some prefer having a Majority Shareholder and a Minority Shareholder. In such cases, Shareholders Agreements can be specially drafted in favour of the Majority Shareholder or the Minority Shareholder.


Source: Genesis



B. How much do Shareholders have to contribute? Any obligations to inject further capital?


In a Shareholders Agreement, it is crucial to establish the legal obligations of the shareholders in respect of capital contributions, both at the outset and in the future. Here are some questions that you may want to consider:


Initial Contributions

Funds can be raised by debt (borrowing money) or equity (selling interests in the company, sometimes through Shareholders Loan). By opting for debt, beware of the debt repayment ratio. By selling shares to Shareholders, initial capital can be provided in cash or non-cash assets. One shareholder might be holding a key technology, intellectual property or license that is crucial to the development of the company, please make it clear that it will be contributed to the company under the Shareholders Agreement. If you would like to restrict the form of capital contributions from Shareholders, make sure that you incorporate that in the Shareholders Agreement.


Source: Biruwa Advisors


Further Contributions

A Shareholders Agreement can oblige Shareholders to contribute further capital. You may want to set a maximum amount of contribution and/or a limited contribution in defined tranches. In case you come to a consensus that Shareholders has no responsibility to contribute further capitals, you want to express the absence of a legal obligation to commit future finance in the Shareholders Agreement.


Source: Built In LA


Guarantees or Counter-indemnities

In the Shareholders Agreement, you may also oblige Shareholders’ provision of guarantees or counter-indemnities to support finance raised by the Company. Usually, a guarantee is given by a Shareholder’s parent to the other Shareholders.


Procedures of New Issues of Shares

A Shareholders Agreement should provide for the procedures and the authority for new issues of shares to shareholders. Shares are usually issued by mutual agreement or by a majority decision of the Board of Directors/Shareholders on a pro-rata basis.


Venture Capital Funding

Many start-up ventures now seek funding in part from venture capital or similar equity provider. Such finance providers commonly prefer negotiation of exit routes to ensure an ability to sell their investment at a profit within a relatively short period of time. Such routes may include:

  • A put option;

  • A redemption or buyback of shares; 

  • A right to initiate a trade sale or public offering;

  • Rights of "drag along" or "tag-along"

Techniques may also be used to incentivise management or founders of the Joint Venture Company.


Source: Factor Daily


C. What Shareholders can do under the Company Structure?

Management structure and corporate governance rights are closely related to the Shareholders’ equity ownership most of the time. These rights and obligations are commonly addressed in the Shareholders Agreement, including:

  • The rights to appoint the Directors;

  • The rights to appoint the Executive Management Team;

  • The authority of individual managers (e.g. the Chief Executive Officer (CEO));

  • The authority of the Board of Directors;

  • The scope of matters considered as "reserved matters" for decision by the Shareholders themselves

  • The requirement of "super-majority" vote for particular decisions at the Shareholders level or Board of Directors level, including matters relating to

    • Changes in the Articles of Association in a Joint Venture Company;

    • Issues of share capital (including the grant of share options);

    • Significant changes in the nature of the business of the Joint Venture Company;

    • Major acquisitions or disposals;

    • Capital expenditure or contract commitments in excess of pre-agreed limits;

    • Borrowing limits;

    • Dividend policy;

    • Appointment and dismissal of key management;

    • Material dealings with intellectual property;

    • Dealings between the Joint Venture Company and its Shareholders (except arms' length dealings in the ordinary course of business)

Source: PNGitem


D. What are the Protections for Minority Shareholders?

If a minority interest is involved, such a participant will wish to protect its interests in a number of areas. In a Shareholders Agreement, you may incorporate provisions for Minority Shareholders in order:

  • To ensure their participation in management through Board representation;

  • To ensure their involvement in major decisions (including, possibly, a right of veto);

  • To protect them against its equity stake being improperly diluted;

  • To ensure proper distribution of profits among Shareholders;

  • To establish adequate access to information regarding Company affairs;

  • To establish "exit" routes (including, possibly, put option rights or "tag-along" rights).

Source: Engage in Learning


The interests of the Minority Shareholders will, of course, need to be reconciled with those of the Majority Shareholders. The latter will often have different objectives such as:

  • To control management appointments

  • To minimise minority veto rights; 

  • To establish "drag along" or other rights to enable it to deliver a sale of the Company as a whole to a third party.

A balance between the interests of Shareholders is difficult to be struck. But it has to be struck. Read more: How to Protect the Rights of Minority Shareholders


E. How to prevent Shareholders from competing against the Company?

Oftentimes, ventures are formed between actual or potential competitors. Establishing clearly the scope of non-compete constraints hence becomes vital. Yout should state the following in detail in the Shareholders Agreement:

  • The scope (territory or field) of restriction;

  • The exceptions, if any (E.g. the freedom to make acquisitions of businesses not significantly in the competing field, possibly subject to offering the competing business to the company)


F. Dividend policy

The Shareholders should have a common understanding as to the distribution policy to be adopted by the Company. Particularly, if a Shareholder is a Minority Shareholder, it will have little control subsequently and future dividend policy can cause considerable friction. Should there be a requirement to distribute a minimum proportion of distributable profits? Whether the answer is yes or no, make sure you state that clearly in a Shareholders Agreement.


Source: TheStreet


G. When should a Shareholder be able to exit or terminate its interest in the Company?

Shareholders are often reluctant to discuss the possibility of its break-up or termination at the start of their Company. A well-prepared Shareholders Agreement should, nevertheless, provide for that possibility. Basic exit or termination scenarios include:


Unilateral Exit or Termination (The wish of one party to terminate and/or exit by notice)

  • This will usually involve a right to sell to a third party purchaser subject to a right of pre-emption in favour of the continuing Shareholder(s). Sometimes, it will not be feasible to permit transfer without the consent of the other Shareholder(s) (this simple formula at least reduces the length of the agreement!). The question then is whether a party should have a right to compel liquidation in certain circumstances.


Termination for a Cause or as a result of a "Trigger Event"

  • If the parties agree that a particular event should trigger the right of another party to institute a call option or other termination procedure, the "trigger event" needs to be carefully defined, for example:

    • Insolvency of a Shareholder;

    • Change of control: Inclusion of a change of control provision can be material and contentious, particularly if the company comprises a significant part of a party's business;

    • Material breach: This is often more relevant for a venture where funding commitments are significant;

    • Deadlock

Source: Medium


H. Do Shareholders have the right to Put its shares or to Call for shares?

Sometimes the parties will agree at the outset that one party will have a right, at a specified time and usually at a specified price or at a third-party valuation, to "put" its shares or to “call” for the other Shareholders’ shares. “Putting one’s shares” means requiring the other Shareholder(s) to buy that Shareholder's shares. "Calling for shares” means acquiring other Shareholder(s)' shares in the Joint Venture Company. A Shareholders Agreement gives rise to such rights while a Put and Call Option Agreement executes the rights.


I. Do Shareholders have the right to buy additional shares before a third party does?

It is common for companies to include contractual clauses so that Shareholders can get a pre-emption right before a proposed transfer of shares to a third party. To do so, you may want to consider the following in the Shareholders Agreement:

  • The price may be set by reference to 

    • A price which an identified third party purchaser is prepared to pay (the continuing Shareholder having a right to match that price - a right of first refusal);

    • A price proposed by the transferor before it finds a third party purchaser (the continuing Shareholder having a right of the first offer at that price);

    • A price determined by a third party valuer (Do establish the valuation criteria to be applied - including whether or not a discount/premium is to apply to reflect the size of the shareholding being sold);

  • If a Majority Shareholder wishes to sell, should it be entitled to "drag along" the Minority Shareholder (i.e. require him/her to sell his/her shares at the same price per share as that offered by the third party) so that it can deliver the whole Joint Venture Company to the third party?

  • Should the Minority Shareholder have the right to "tag-along" or "piggy-back" by requiring that a third party purchaser must extend to the Minority Shareholder the same offer price per share as it is offering to the Majority Shareholder?

Source: Wise owl


J. What if the Shareholders come across a Deadlock Resolution?

Companys carry with them an inherent possibility of management deadlock. Schools of thought differ as to the desirability of formal deadlock resolution mechanisms. Some prefer the certainty of outcome, leading to mechanisms such as voting.


A common formula is for any deadlock/dispute to be escalated to the Chairmen/Chief Executives of the Company participants - or, perhaps, to be referred to an intermediate panel of experts - or, sometimes, to be subject to a formal mediation procedure.


If there is a prolonged and fundamental dispute, consider whether the Shareholders wish to include a specific `divorce' mechanism such as a right to terminate and initiate liquidation; or to commence a "shoot-out" procedure (e.g. a "Russian roulette" or "Texas shoot-out" procedure) between the Shareholders as a result of which one will buy out the other:

  1. "Russian roulette" procedure is basically one which allows one Shareholder to offer to buy out the shares of the other Shareholder at a certain price - but with the other Shareholder having the right to decide either to accept and sell its shares or, instead, to buy out the first Shareholder's shares at the same price;

  2. "Texas shoot-out" (at least in some variants) is where both Shareholders wish to buy and a sealed bid procedure takes place to determine who is the higher bidder.


Source: Quarizmi


These mechanisms can be contentious. Their most significant advantage is that the uncertain outcome may act as an incentive to persuade the parties to reach a commercial solution before they are implemented. Another school of thought dislikes such formal deadlock resolution mechanisms and believes that the inherent continuing damage to a company of a prolonged deadlock will create, for all parties, a commercial need to reach an agreed solution.


K. Setting the Direction for the Company

A business plan is rarely itself a legal document and failure to achieve future targets will not usually give rise to a legal claim. However, it can be a vital document to ensure that the Company Shareholders "own" common and clear objectives for the Venture. It is common to identify the opening business plan in the Shareholders Agreement.


Source: Vector Stock


L. What are the Accounting Policies in the Company?

It is crucial for Shareholders to establish the accounting principles and policies to be adopted by the Company in its subsequent accounts. In particular, issues such as depreciation/amortisation policy can cause potential conflict between Shareholders. In case of disputes, a Board Resolution should be given a high priority.


M. What to do in the case of Disputes between Shareholders? 

The governing law should be established in the Shareholders Agreement, as it is necessary for litigation and hence often affects the choice and role of particular lawyers. However, arbitration, a form of alternative dispute resolution, is usually preferred over litigation in settling disputes regarding the rights and obligations of Shareholders. Not only does it offer greater privacy of proceedings, but also does it allow more effective enforcement internationally according to the New York Convention 1958.


Source: Portage Salarial

Shareholders Agreement Templates: FREE DOWNLOADS (Word or PDF)


DOWNLOAD FOR FREE: Shareholders Agreement - Equal Shareholdings

A Shareholders Agreement suitable for the set up of a relatively simple joint venture - a company with equal shareholding. This agreement is drafted for 4 parties and can be in Neutral, Strict or Loose Form. 


DOWNLOAD FOR FREE: Shareholders Agreement - Unequal Shareholdings

A Shareholders Agreement to be entered into upon completion or establishment of the Joint Venture Company with standard clauses for minority protection. This agreement is drafted for 4 parties and can be in Neutral Form, or in favour of the Majority / Minority Shareholder. 


DOWNLOAD FOR FREE: Parental Guarantee to other parties in relation to Shareholders Agreement

In relation to a Joint Venture / Shareholders Agreement, a guarantee is given by a party's parent to the other shareholders for the party's obligations.


Please note that this is just a general summary of the position under common law and does not constitute legal advice. As the laws of each jurisdiction may be different, you may want to speak to your legal advisor.


Shareholders Agreement, Shareholders Agreement Template, Shareholder Agreement Format


Share this Post