Activity Enrolment Form

The Activity Enrolment Form is an important document that serves as a registration form for individuals or clubs to enroll in a specific activity organized by a particular organizer. The form consists of several sections that provide detailed information about the activity, the participating club, the club representative, rules and regulations, declaration, conditions of use, and purpose of personal data collection.

 

The first section of the document includes the organizer's name, address, phone number, and email. This information is essential as it identifies the organizer and provides contact details for any inquiries or clarifications.

 

The second section focuses on the particulars of the activity, including the activity number, name, and date. This information helps in identifying the specific activity for which the club is enrolling.

 

The third section collects information about the participating club, including the club name, correspondence address, sex, telephone number, and email. This information is necessary to establish the club's identity and contact details.

 

The fourth section pertains to the particulars of the club representative. It includes the representative's name, ID number, correspondence address (if different from the club's address), telephone number, and email address. This information helps in identifying the club representative and establishing communication.

 

The document also includes a declaration section where the club representative confirms the accuracy of the provided information and declares the club's commitment to participate in the activity responsibly. The representative also acknowledges that the club will solely hold all responsibilities in case of any injuries or deaths during the activity.

 

Furthermore, the document outlines a set of rules and regulations that participants must adhere to during the activity. These rules include obeying the coach, refraining from talking and shouting during training, avoiding the use of jewelry and ornaments, maintaining cleanliness, avoiding hooliganism, bullying, and slanderous behavior, and refraining from sparring and fighting without permission.

 

The document concludes with a declaration section where the club representative affirms the truthfulness and completeness of the provided information, agrees to abide by the conditions of use set by the organizer, confirms their physical fitness to participate, and acknowledges that the organizer shall not be liable for any injuries or deaths resulting from their own negligence or inadequacy in health and fitness.

 

The document also includes a section on the conditions of use, which states that any changes to personal data should be notified in writing to the organizer. It also mentions that enrolments are subject to availability and that forged documents will result in invalid applications. The organizer reserves the right to add, delete, and amend the terms and conditions without prior notice.

 

The purpose of personal data collection is outlined in a separate section, stating that the data will be used for application activities and facilitating communication between the organizer and the individual or club. The provision of personal data is voluntary, and individuals have the right to access and correct their data.

 

Overall, the Activity Enrolment Form is a comprehensive document that covers all necessary information for enrolling in an activity, ensuring accurate identification, communication, and adherence to rules and regulations.

How to use this document?

To effectively use the Activity Enrolment Form, follow the step-by-step guidance below:

1. Fill in the organizer's name, address, phone number, and email in the designated fields. This ensures accurate identification and provides contact details for any inquiries.

2. Provide the activity number, name, and date in the respective fields. This information helps in identifying the specific activity for enrollment.

3. Fill in the club's name, correspondence address, sex, telephone number, and email. Ensure accurate information to establish the club's identity and contact details.

4. Provide the club representative's name, ID number, correspondence address (if different from the club's address), telephone number, and email address. This information helps in identifying the club representative and establishing communication.

5. Read and understand the rules and regulations section carefully. Ensure compliance with the mentioned rules during the activity.

6. Sign the declaration section to confirm the accuracy of the provided information and the club's commitment to participate responsibly. Acknowledge the club's sole responsibility in case of any injuries or deaths during the activity.

7. Review the conditions of use section and understand the obligations and responsibilities mentioned. Notify the organizer in writing about any changes to personal data.

8. Understand the purpose of personal data collection and the voluntary nature of providing personal data. Exercise the right to access and correct personal data as per the Personal Data Privacy Ordinance.

By following these steps, you can effectively complete the Activity Enrolment Form and ensure accurate enrollment in the desired activity while complying with the organizer's rules and regulations.