Activity Enrolment Form

The Activity Enrolment Form is a document that serves as a registration form for individuals who wish to participate in a specific activity organized by a certain entity. This form is important as it collects essential information about the applicant and ensures that all necessary details are provided for a smooth enrollment process.

 

The entire document consists of several sections, each serving a specific purpose. The first section is the 'Particulars of Activity' section, which includes the activity number, name, and date. This section helps in identifying the specific activity for which the applicant is enrolling.

 

The second section is the 'Particulars of Applicant' section, which collects personal information such as the applicant's name, ID number, date of birth, sex, correspondence address, telephone number, and email. This section ensures that the applicant's details are accurately recorded for communication purposes.

 

The third section is the 'Particulars of Parent/Guardian' section, which is to be completed by the parent or guardian of applicants under the age of 18. This section collects the parent or guardian's name, ID number, correspondence address (if different from the participating club), telephone number, email, and relationship with the applicant. It ensures that the necessary information about the parent or guardian is provided for communication and emergency purposes.

 

The fourth section is the 'Medical History of Applicant' section, which collects information about any existing medical conditions or history that may affect the applicant's participation in the activity. This section includes questions about chest or breathing complaints, heart problems or chest pain, mental or brain disorders, physical disabilities or conditions, and previous medical treatments. It ensures that the organizer is aware of any potential health risks and can take appropriate measures.

 

The fifth section is the 'Declaration' section, where the applicant declares the truthfulness and completeness of the information provided, agrees to participate responsibly, and acknowledges the organization's rules and regulations.

 

The sixth section is the 'Rules and Regulations' section, which outlines the specific rules and expectations for participants during the activity. It covers areas such as obeying the coach, respecting others, not wearing jewelry, maintaining cleanliness, and prohibiting bullying, slanderous behavior, and fighting.

 

The seventh section is the 'Conditions of Use' section, which includes conditions related to personal data changes, availability of sports facilities, adherence to rules and conditions, consequences of providing forged documents, and the organizer's right to modify terms and conditions without prior notice.

 

The eighth section is the 'Purpose of Personal Data Collection' section, which explains the reasons for collecting personal data, such as carrying out application activities and facilitating communication between the organizer and the applicant.

 

The ninth section is the 'Access to Personal Data' section, which informs the applicant about their rights regarding access and correction of personal data provided in the form.

 

Overall, the Activity Enrolment Form is a comprehensive document that ensures the accurate collection of information, adherence to rules and regulations, and the smooth enrollment process for individuals participating in a specific activity.

How to use this document?

Step-by-step guidance for using the Activity Enrolment Form:

1. Fill in the 'Particulars of Activity' section by entering the activity number, name, and date. This information helps identify the specific activity.

2. Complete the 'Particulars of Applicant' section by providing personal details such as name, ID number, date of birth, sex, correspondence address, telephone number, and email. Ensure that all information is accurate and up-to-date.

3. If the applicant is under 18 years old, the parent or guardian should complete the 'Particulars of Parent/Guardian' section. Provide the necessary details, including name, ID number, correspondence address (if different), telephone number, email, and relationship with the applicant.

4. In the 'Medical History of Applicant' section, answer the questions regarding any existing medical conditions or history that may affect participation. Specify any chest or breathing complaints, heart problems or chest pain, mental or brain disorders, physical disabilities or conditions, and previous medical treatments.

5. Read and understand the 'Declaration' section carefully. Sign and date the form to confirm the truthfulness and completeness of the provided information, agreement to participate responsibly, and acknowledgment of the organization's rules and regulations.

6. Familiarize yourself with the 'Rules and Regulations' section. Observe and follow the rules during the activity, such as obeying the coach, respecting others, not wearing jewelry, maintaining cleanliness, and avoiding bullying, slanderous behavior, and fighting.

7. Take note of the 'Conditions of Use' section, which includes important information about personal data changes, availability of sports facilities, adherence to rules and conditions, consequences of providing forged documents, and the organizer's right to modify terms and conditions without prior notice.

8. Understand the 'Purpose of Personal Data Collection' section, which explains why personal data is collected and how it will be used by the organizer. Provide consent voluntarily.

9. Be aware of your rights regarding access and correction of personal data, as stated in the 'Access to Personal Data' section. If needed, exercise your right to obtain a copy of your personal data provided in the form.

10. After completing the form, ensure that all required fields are filled, and the necessary signatures and dates are provided. Keep a copy of the form for your records.

By following these steps, you can effectively use the Activity Enrolment Form and ensure a smooth enrollment process for the desired activity.