Presenter Agreement

A Presenter Agreement is a formal contract between an event organizer and a presenter, outlining the terms and conditions of a presentation engagement. This template ensures both parties have a clear understanding of their roles, responsibilities, and expectations, thereby facilitating a successful event.

Key Sections of the Template:

1. Event Details: Specifies the event's name, date, time, location (physical or virtual), and the presenter's mode of delivery.

2. Honorarium: Outlines the compensation or honorarium the presenter will receive for their participation.

3. Presentation Materials: Sets deadlines for submitting materials (e.g., slides, videos) for review and approval before the event.

4. Responsibilities:

   • Presenter: Commits to delivering the presentation professionally, ensuring content complies with legal and ethical standards, and managing personal expenses unless otherwise agreed.
   • Organizer: Responsible for event promotion, venue setup (physical or virtual), and providing necessary logistical and technical support.

5. Recording and Promotion: Grants the organizer rights to record and use the presentation for promotional, educational, or archival purposes, with provisions for the presenter to use recordings for personal promotion.

6. Rescheduling and Cancellation: Details procedures for notifying parties of rescheduling or cancellation, including conditions under which the honorarium may be forfeited.

7. Conduct Expectations: Emphasizes the importance of professional behavior, prohibiting inappropriate or unprofessional conduct, with potential termination consequences.

8. Relationship of Parties: Clarifies that the presenter is an independent contractor, not an employee, and is responsible for their own taxes and legal obligations.

9. Intellectual Property: Ensures the presenter has rights to the materials used and that content does not infringe on third-party intellectual property rights.

10. Liability and Indemnification: Outlines indemnification clauses protecting both parties from claims arising due to breaches, negligence, or misconduct.

11. Force Majeure: Addresses unforeseen events beyond control (e.g., natural disasters, epidemics) that may impact the fulfillment of the agreement.

12. General Terms: Includes clauses on the entire agreement, amendments, governing law, and acknowledgment of understanding.

How to Use the Template:

• Customization: Replace placeholders (e.g., <? echo $CURRENT_DATE; ?>) with specific details relevant to the event and parties involved.

• Review: Both parties should thoroughly review the agreement to ensure all terms are clear and acceptable.

• Legal Consultation: Consider consulting with legal counsel to ensure compliance with local laws and to address any specific legal considerations.

• Execution: Once finalized, both the organizer and presenter should sign and date the agreement to formalize the contractual relationship.