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The document titled 'Anti-Money Laundering documents checklist' is of utmost importance for compliance with the fund's anti-money laundering procedures. It outlines the necessary documents and requirements that the applicant must fulfill in order to subscribe to the fund. The document is divided into several sections, each catering to different categories of applicants.
The first section is for individuals. It requires a valid passport with a photograph, name, date of birth, and nationality. Additionally, the applicant must provide proof of residential and permanent address, such as a utility bill or bank statement issued within the last 3 months. Information on occupation and the source of funds for investment is also required.
The second section is for corporations that are listed or regulated in an approved country. The required documents include a certificate of incorporation or equivalent, evidence of listing or regulation in an approved country, a list of directors, a signed board resolution authorizing the investment, and valid passports of all authorized signers.
The third section is for corporations that are not listed or regulated in an approved country. In addition to the documents required for the previous section, this section also requires a certification of incorporation, a memorandum & articles of association, a company search report, a register of directors & officers, and a register of members.
The fourth section is for partnerships. The required documents include a certificate of partnership or business registration, an executed partnership agreement, written presentations on the partners and individuals who exercise control over the management of the partnership, identification evidence of authorized signers, and confirmation of the source of funds for investment.
The fifth section is for trusts. If the trustee is a regulated financial institution in an approved country, the required documents include a trust deed, a certificate of incorporation or equivalent of the trustee, a list of directors of the trustee, and written confirmation of identity and anti-money laundering checks on settlors and main beneficiaries. If the trustee is not a regulated financial institution, additional documents such as identification evidence of trustees and authorized signers are required.
The sixth section is for investment vehicles. The required documents vary depending on whether the entity appointed to carry out due diligence on underlying investors is a regulated financial institution or not.
The seventh section is for un-incorporated bodies such as associations, foundations, clubs, and societies. The required documents include a copy of the certificate of registration or equivalent, written representation on the organization's information, a certification letter issued by a professional independent third party, proof of business/principle operating address, and confirmation of the source of funds for investment.
The eighth section is for nominees. The required documents vary depending on whether the nominee is a regulated financial institution or not.
It is important to note that the fund, investment manager, manager, or administrator may require additional documentation not listed in the checklist. The applicant should send the documents by email before submitting the original copies. Failure to provide all necessary identification documents and information may result in delays or refusal to process transfer or payment requests.
To use the 'Anti-Money Laundering documents checklist' effectively, follow these steps:
1. Determine the category that applies to you: Individuals, Corporations, Partnerships, Trusts, Investment Vehicles, or Un-incorporated Bodies.
2. Review the detailed requirements for your category in the document.
3. Gather all the necessary documents as outlined in the checklist.
4. Ensure that all documents are original or certified true copies by an independent suitable certifier.
5. If any documents are not in English, obtain a notarized translation.
6. Complete the applicable forms, such as Form W8 or equivalent, and the self-certification form.
7. Deposit the subscription proceeds in the provided bank account.
8. Sign and date all documents, clearly indicating your position or capacity.
9. Provide a contact address and phone number.
10. Submit the completed checklist and all required documents to the fund administrator.
Please note that the fund, investment manager, manager, or administrator may request additional documentation beyond the checklist. It is essential to comply with all anti-money laundering obligations and provide accurate and complete information to avoid delays or refusal of transfer or payment requests.