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The document titled 'Booking Enquiry for Business Accommodation Service' is an important document that serves as a response to a customer's enquiry regarding booking accommodation for a business trip. The document begins with a polite greeting and expresses gratitude for the customer's enquiry. It then proceeds to provide a detailed introduction to the entire document.
The document starts by addressing the recipient as 'agent' and includes the sender's account information such as first name, last name, and address. This ensures that both parties are clearly identified. The sender then mentions that they have enclosed a copy of their brochure, which contains all the necessary details required by the customer.
The document emphasizes the urgency of making a reservation without delay due to the upcoming busy season and the likelihood of heavy bookings during that period. It highlights the features of the accommodation, describing it as a modern hotel that offers comfort to the customer's staff. The document also mentions the convenient public transport options available to reach the airport or central business district.
The sender concludes the document by expressing the hope of receiving confirmation of the reservation soon and extends well wishes for the customer's travel with the account job company. Overall, the document provides a comprehensive introduction and highlights the importance of making a timely reservation for the business accommodation.
Each section of the document serves a specific purpose. The introduction section expresses gratitude and acknowledges the customer's enquiry. The section providing account information ensures clear identification of both parties. The inclusion of the brochure emphasizes the availability of detailed information for the customer's reference. The section discussing the busy season and the need for prompt reservation highlights the importance of timely action. The description of the accommodation and its amenities showcases its suitability for the customer's staff. Finally, the conclusion section reiterates the hope for confirmation and extends well wishes for the customer's travel.
In summary, the document is crucial for responding to a customer's booking enquiry and emphasizes the importance of timely action, clear identification, provision of detailed information, and showcasing the suitability of the accommodation for the customer's needs.
1. Address the recipient as 'agent' and provide the sender's account information, including first name, last name, and address.
2. Mention the enclosed brochure that contains all the necessary details required by the customer.
3. Emphasize the urgency of making a reservation without delay due to the upcoming busy season and the likelihood of heavy bookings.
4. Highlight the features of the accommodation, describing it as a modern hotel that offers comfort to the customer's staff.
5. Mention the availability of convenient public transport options to reach the airport or central business district.
6. Conclude the document by expressing the hope of receiving confirmation of the reservation soon.
7. Extend well wishes for the customer's travel with the account job company.
Note: The guidance focuses on the practical steps to effectively use the document, ensuring clear communication, and encouraging prompt action without redundantly repeating the information provided in the detailed description.