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The document titled 'Booking / Request for Accommodation' is a formal letter that is used to request accommodation from a company. The document starts with the account holder's personal information, including their first name, last name, and address. It is addressed to the recipient, who is usually a representative of the company or organization providing the accommodation.
The importance of this document lies in its ability to formally request accommodation for a specific period of time. It allows the account holder to specify their requirements and preferences regarding the type of accommodation, such as a dormitory, service apartment, or staff quarter. The document also highlights the need for a certain number of bedrooms, depending on the size of the family.
The document provides a detailed introduction to the account holder's situation. It mentions that they are relocating to a new city and need temporary accommodation until they can find a more permanent solution. The account holder also mentions their preference for a specific commute time to the office, as well as their desire to live in a specific area with easy access to amenities like supermarkets, sports facilities, public transport, and shopping malls. Additionally, the document mentions the importance of finding accommodation in a good school district for their children.
The document concludes with a request for the recipient to approve the accommodation request for a period of three months. It also offers the opportunity for further discussion if needed.
Overall, this document serves as a formal request for temporary accommodation, providing detailed information about the account holder's requirements and preferences.
1. Provide personal information: Fill in the account holder's first name, last name, and address in the designated fields.
2. Address the recipient: Specify the recipient's job title, company, and address in the appropriate section.
3. State the current date: Enter the date on which the letter is being written.
4. Introduce the purpose: Begin the letter with a formal greeting and a brief introduction, explaining that the account holder is relocating and requires temporary accommodation.
5. Specify accommodation type and size: Clearly state the desired type of accommodation (e.g., dormitory, service apartment, staff quarter) and the number of bedrooms needed.
6. Mention commute preferences: Indicate the maximum acceptable commute time to the office, whether by car or public transport.
7. Describe location preferences: Specify whether the account holder prefers living in the suburbs or the city, and mention the desired proximity to amenities like supermarkets, sports facilities, public transport, and shopping malls.
8. Highlight school district preference: Emphasize the importance of finding accommodation in a good school district for the account holder's children.
9. Request approval for a specific period: Clearly state the desired duration of accommodation, such as three months, and ask for approval.
10. Offer further discussion: Conclude the letter by expressing willingness to discuss the matter further if needed.
11. Sign off: End the letter with a formal closing and the account holder's name.
Note: Make sure to adapt the content of the letter to suit the specific circumstances and requirements of the account holder.