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Booking / Request for Accommodation

Request for Rate and Availability from Hotel / B&B

This is a letter to inquire about the rates and availability of a Hotel or Bed & Breakfast.

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Document Description

The document titled 'Booking / Request for Accommodation' is a formal letter that is used to request information about rates and availability of rooms for a specific itinerary. The document starts with the account holder's personal information, including their first name, last name, and address. It is addressed to the hotel and includes the hotel's address as well. The current date is also mentioned.


The purpose of the document is to request details about the rates and availability of rooms based on the account holder's itinerary. The account holder specifies the dates of their stay, including the check-in and check-out dates. The number and type of rooms required are also mentioned.


The document also includes a request for information about the hotel's acceptance of credit reservations or bookings through Airbnb, as well as their cancellation policy. The account holder emphasizes the importance of a prompt response as they are finalizing their itinerary. Contact information, including a phone number and email address, is provided for easy communication.


Overall, the document serves as a formal request for information about booking accommodations for a specific itinerary, and it highlights the importance of a prompt response due to the account holder's need to finalize their plans.

How to use this document?

1. Provide personal information: Fill in the account holder's first name, last name, and address in the respective fields.

2. Address the hotel: Enter the hotel's address in the designated field.

3. Specify the current date: Fill in the current date in the provided space.

4. State the purpose of the letter: Clearly mention that the document is a booking request for accommodation.

5. Specify the reason for the visit: Indicate whether the visit is for a business trip, sightseeing, a wedding, or visiting relatives.

6. Provide itinerary details: Mention the dates of the stay, including the check-in and check-out dates.

7. Specify the required rooms: Enter the type of room(s) needed for the stay.

8. Inquire about credit reservations and cancellation policy: Ask if the hotel accepts credit reservations or bookings through Airbnb, and request information about the cancellation policy.

9. Emphasize the need for a prompt response: Highlight the importance of a quick reply due to the account holder finalizing their itinerary.

10. Provide contact information: Include a phone number and email address for easy communication.

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