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The document titled 'Booking Enquiry for Personal Accommodation' is an important document that serves as a communication tool between the customer and the accommodation agent. It is used to inquire about the availability of accommodation for a specific duration and make a reservation if suitable. The document consists of several sections that provide detailed information.
The entire document starts with the account holder's first name, last name, and address, followed by the recipient's information, including the agent's name and address. The current date is also mentioned to establish the timeline of the inquiry.
The main body of the document begins with a polite greeting, expressing gratitude for the customer's inquiry. It emphasizes the importance of making a reservation without delay due to the upcoming busy season and the likelihood of heavy bookings. The charge per night for the available rooms is mentioned, and the customer is directed to the enclosed brochure for further details.
The document then proceeds to inform the customer that a room has been provisionally reserved for them for the specified duration. It expresses the hope of receiving confirmation of the reservation soon and concludes with a polite closing.
Each section of the document serves a specific purpose. The account holder's information ensures proper identification and contact details. The recipient's information ensures that the inquiry reaches the correct agent. The greeting and expression of gratitude create a friendly tone. The information about the availability and charge per night informs the customer about the options. The mention of the enclosed brochure provides additional details. The provisionally reserved room assures the customer of availability, and the closing maintains a professional tone.
In summary, the 'Booking Enquiry for Personal Accommodation' document is crucial for initiating communication with an accommodation agent, inquiring about availability, and making a reservation. It consists of various sections that collectively provide detailed information and create a positive impression on the recipient.
1. Enter your account holder's first name, last name, and address in the respective fields.
2. Provide the agent's name and address in the designated area.
3. Include the current date to establish the timeline of the inquiry.
4. Begin the main body of the document with a polite greeting and express gratitude for the customer's inquiry.
5. Emphasize the importance of making a reservation without delay due to the upcoming busy season and the likelihood of heavy bookings.
6. Mention the charge per night for the available rooms and direct the customer to the enclosed brochure for further details.
7. Inform the customer that a room has been provisionally reserved for them for the specified duration.
8. Express the hope of receiving confirmation of the reservation soon.
9. Conclude the document with a polite closing.
Note: Ensure that all information is accurate and complete before sending the document to the accommodation agent.