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Booking / Request for Accommodation

Hotel / B&B Boooking

Message / e-mail to hotel / Bed & Breakfast for room booking.

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Document Description

The document titled 'Booking / Request for Accommodation' is a formal letter used to make a reservation for accommodation at a hotel, bed and breakfast, or house. The document starts with the account holder's first name, last name, and address, followed by the recipient's information, including the hotel's name and address. The current date is also mentioned.


The purpose of the document is to request the reservation of a specific number of rooms for a certain period. The sender expresses their interest in staying at the recipient's establishment based on positive reviews or recommendations. They mention the dates of their intended stay and inquire about the price per night, which is stated to be inclusive of tax and other charges.


The sender then provides details about the reservation, including the number of rooms required and the type of room desired. They request a confirmation of the reservation and ask for information regarding the cancellation policy.


In conclusion, the document serves as a formal request for accommodation, providing necessary details and expressing appreciation for the recipient's assistance.

How to use this document?

To use the 'Booking / Request for Accommodation' document effectively, follow these steps:


1. Provide your personal information: Fill in your first name, last name, and address in the designated fields at the beginning of the document. This ensures that the recipient can identify you and contact you if needed.


2. Address the recipient: Enter the name and address of the hotel, bed and breakfast, or house you wish to make a reservation with. This ensures that your request reaches the correct establishment.


3. Specify the current date: Include the date on which you are submitting the booking request. This helps the recipient determine the timeline of your request.


4. Express interest and provide context: Begin the letter by expressing your interest in staying at the recipient's establishment. Mention positive reviews or recommendations you have come across. This shows your genuine interest and helps establish a connection.


5. State the dates of your stay: Clearly indicate the check-in and check-out dates for your intended stay. This allows the recipient to check availability and make appropriate arrangements.


6. Specify the number and type of rooms: Clearly state the number of rooms you require and the type of room you prefer. This helps the recipient allocate the appropriate accommodations.


7. Request confirmation and cancellation policy: Politely ask the recipient to send you a confirmation of the reservation along with the details of their cancellation policy. This ensures that you have all the necessary information and can proceed with your travel plans confidently.


8. Express gratitude: Conclude the letter by expressing your appreciation for the recipient's assistance. Thank them for their time and consideration.


By following these steps, you can effectively use the 'Booking / Request for Accommodation' document to make a reservation and ensure a smooth booking process.

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