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The document titled 'Copyright Permission Letter' is an important document that is used to request permission from the copyright holder to use their material for a specific purpose. The document begins with the account job company and account address, providing the contact information of the sender. It includes the phone number and email address for easy communication.
The letter is addressed to the recipient as 'Dear Sir/Madam,' and clearly states the purpose of the letter, which is to request permission to use certain material. The sender describes the material they wish to use and provides a detailed description of its intended purpose.
The sender also expresses their intention to provide full attribution to the original source by including a full citation to the work. This shows respect for the copyright holder's rights and ensures proper credit is given.
If the recipient does not hold the right to grant permission, the sender requests that they direct them to the current rights holder. However, if the recipient has the authority to grant permission, the sender asks them to sign a copy of the letter and return it by mail or email attachment.
The letter concludes with a polite thank you and a closing statement from the sender, followed by their signature block. It also includes a section where the permission is granted, with spaces to fill in the name of the copyright holder, title, signature, company/affiliation, and date.
Overall, this document serves as a formal request for permission to use copyrighted material and ensures that proper procedures are followed.
1. Provide contact information: Fill in the account job company, account address, phone number, and email address in the respective fields. This will ensure that the recipient can easily contact you.
2. State the purpose: Clearly describe the purpose of the letter and the material you wish to use. Be specific and concise.
3. Provide attribution details: Explain your intention to provide full attribution to the original source by including a full citation. Specify how you plan to give credit.
4. Request permission or guidance: If the recipient does not have the authority to grant permission, ask them to direct you to the current rights holder. If they can grant permission, ask them to sign a copy of the letter and return it to you.
5. Express gratitude and closing: Thank the recipient for their consideration and end the letter with a polite closing statement. Sign the letter with your name and include your contact information.
6. Grant permission: If you are the recipient granting permission, fill in the spaces provided for the name of the copyright holder, title, signature, company/affiliation, and date. Make sure to sign the document.
7. Send the letter: Once the letter is complete, send it to the recipient by mail or email attachment. Keep a copy for your records.
8. Follow up if needed: If you don't receive a response within a reasonable time, consider following up with the recipient to ensure they received the letter and to inquire about the status of your request.