Job Application - Rejection Letter from Employer

Position Filled

No. of Prokens Required: 1 |

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This is a letter from a potential employer rejecting a job candidate informing that the position has been filled, but keeping the candidate's resume / CV for future openings. This is also a good practice in line with personal data / privacy rules.

We have received many applications from qualified individuals for the position. While we were most impressed with your application, after careful consideration, we regret to inform you that we cannot give you an offer at this time.


How to use this Document?


This document should be sent to the applicant as soon as the position is filled and you are interested in keeping the applicant's CV / resume for future job openings.

This is in line with the personal data / privacy requirements of many jurisdictions which stipulates that the data subject should be informed of how his / her personal data would be kept and used.

The letter shall be and addressed to the applicant and signed by the employer before submitting it. 


How to Tailor the Document for your Need?


  1. Create Document: Click “Create Document” button and the document will be prepared with your account details automatically filled in.

  2. Please fill in any additional information by following the step-by-step guide on the left-hand side of the preview document and click the “Next” button.

  3. When you are done, click the “Get Document” button and you can download the document in Word or PDF format.

  4. Please review the document carefully and make any final modifications to ensure that the details are correct before sending to the addressee.

Document Type:

Letter / e-mail / note / correspondence


Business > Human Resource / Employment > Recruitment / Job Application / Interview






job application




job applicant






position filled


the position has been filled


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