This is a letter from a potential employer rejecting a job candidate informing that the position has been filled, but keeping the candidate's resume / CV for future openings. This is also a good practice in line with personal data / privacy rules.
We have received many applications from qualified individuals for the position. While we were most impressed with your application, after careful consideration, we regret to inform you that we cannot give you an offer at this time.
This document should be sent to the applicant as soon as the position is filled and you are interested in keeping the applicant's CV / resume for future job openings.
This is in line with the personal data / privacy requirements of many jurisdictions which stipulates that the data subject should be informed of how his / her personal data would be kept and used.
The letter shall be and addressed to the applicant and signed by the employer before submitting it.
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the position has been filled,
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