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The document titled 'Notice for Termination of Contract for Services' is a formal letter that is used to notify a client about the termination of a business relationship. The document starts with the important information such as the account job company, account job address, telephone number, and email address. This information is necessary for identifying the sender of the letter. The recipient's information, including the client name and address, is also included.
The letter is addressed to the client and begins with a salutation. The current date is mentioned to indicate when the letter is being sent. The purpose of the letter is clearly stated in the subject line, which is 'termination of engagement'. The letter explains that the sender has made the decision to terminate the relationship with the client.
The reasons for termination are provided in the body of the letter. If the termination is due to non-payment of fees, the letter states that the client has failed to pay the billed fees and expenses. This is a valid reason for terminating the engagement. On the other hand, if the termination is due to the client providing inaccurate information, the letter explains that the information received from the client has been found to be often inaccurate or incomplete. This makes it difficult for the sender to properly represent the client and puts them at risk.
The letter concludes by stating that the sender will assist in the smooth transition of the client's matter, including transferring all files and documents to the client or their new representative. The sender also offers to answer any questions or provide assistance with the transition process. The letter is signed by the account first name and last name, along with their job title.
In summary, the 'Notice for Termination of Contract for Services' is a formal letter that notifies a client about the termination of a business relationship. It includes important information about the sender and recipient, clearly states the purpose of the letter, provides reasons for termination, and offers assistance with the transition process.
1. Enter the necessary information: Fill in the account job company, account job address, telephone number, and email address in the designated fields. This information is important for identifying the sender of the letter.
2. Address the client: Enter the client's name and address in the appropriate fields. This ensures that the letter is directed to the correct recipient.
3. Specify the termination reason: Choose the appropriate termination reason from the given options - non-payment of fees or client giving inaccurate information. This will determine the content of the letter.
4. Customize the letter: If the termination reason is non-payment of fees, the letter should state that the client has failed to pay the billed fees and expenses. If the termination reason is inaccurate information, the letter should explain that the information received from the client has been found to be often inaccurate or incomplete.
5. Offer assistance: Mention that the sender will assist in the smooth transition of the client's matter, including transferring all files and documents. Also, provide contact information for any questions or assistance needed during the transition process.
6. Sign the letter: Sign the letter with the account first name, last name, and job title. This adds a personal touch and authenticity to the letter.
Note: It is important to review the letter for accuracy and make any necessary modifications before sending it to the client.