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This document is a template for a Contract Extension Letter, used to extend the term of a contract while keeping all other terms and conditions the same.
This template can be used when both parties agree to extend the term of the existing contract. The letter specifies the period of the extension and requires the signature of the other party to signify their acceptance. The letter also provides contact information if the other party wishes to discuss the matter further. This document is a standard extension or renewal letter and is useful for businesses looking to extend their contracts with their clients or partners.
Here are the steps on how to use this template for Contract Extension Letter:
1. Download the template from the website or create your own version of the letter.
2. Enter your company's details, including the name, address, and contact information in the header section.
3. Address the letter to the other party, including their name and address.
4. Insert the current date in the designated area.
5. Identify the existing contract and state the expiration date in the letter.
6. Specify the clause number from the agreement that allows for an extension of the contract.
7. Indicate the duration of the extension and the effective date of the extension.
8. Clarify that all other terms and conditions of the agreement remain unchanged.
9. Request the other party to accept the extension by signing and returning the letter to the sender's address.
10. If there are any concerns or queries, provide the contact information of the appropriate personnel to handle the matter.
11. Print and sign the letter, then send it to the other party by either email or registered mail.
By following these steps, the Customer can use this letter to extend or renew a contract that is about to expire, provided that both parties agree to the extension. It is essential to ensure that all relevant information, including the extension clause and the period of extension, is accurately captured in the letter. Additionally, it is necessary to confirm the acceptance of the extension by the other party by requesting that they sign and return a duplicate of the letter. Overall, this template is an efficient and convenient way to manage contract extensions or renewals while keeping all other terms and conditions unchanged.