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The document titled 'Request for a Special Rate' is a formal letter that is used to inquire about the possibility of obtaining an all-risks policy for shipping consignments of goods. The letter is addressed to a specific recipient and begins with the account holder's first and last name, job title, and company. The current date is also mentioned.
The letter starts with a polite salutation, addressing the recipient as 'dear sir/madam.' The purpose of the letter is clearly stated, which is to inquire about the availability of an all-risks policy for shipments made by both passenger and cargo liners of the service. The sender expresses their interest in knowing the terms and conditions of the policy.
The sender specifically mentions their desire for a special rate in exchange for the promise of regular shipments. They inquire whether the recipient can offer a discounted rate for shipments that occur on a weekly, monthly, bi-monthly, or quarterly basis. The sender expresses their hope to receive a prompt response.
The letter concludes with a polite closing, 'yours faithfully,' followed by the account holder's first and last name.
Overall, the document is a formal letter that seeks information about the possibility of obtaining a special rate for regular shipments and requests details about the terms and conditions of an all-risks policy.
1. Begin by addressing the letter to the appropriate recipient, including their name and title.
2. Clearly state the purpose of the letter, which is to inquire about the availability of an all-risks policy for shipping consignments of goods.
3. Provide specific details about the type of shipments made, mentioning both passenger and cargo liners.
4. Express interest in obtaining a special rate in exchange for regular shipments, specifying the desired frequency (weekly, monthly, bi-monthly, or quarterly).
5. Request information about the terms and conditions of the policy, including any requirements or limitations.
6. End the letter with a polite closing, expressing hope for a prompt response.
7. Sign the letter with your first and last name, indicating your position and company if applicable.
Note: It is important to maintain a professional and polite tone throughout the letter, as it is a formal communication.