Letter to Government Applying for Renewal / Extension of License / Permit

The document titled 'Letter to Government Applying for Renewal / Extension of License / Permit' is a formal letter that is used to request the automatic renewal or extension of a license or permit from the government. The letter is addressed to the relevant government authority and provides a detailed explanation of the reasons for the request.

 

The letter begins with the sender's contact information, including their name, address, phone number, and email. If the sender is representing a company, the letter also includes the company's name and address. The letter is then addressed to the government authority responsible for issuing the license or permit.

 

The body of the letter starts with a salutation, such as 'Dear Sir/Madam,' and proceeds to explain the purpose of the letter. The sender acknowledges the expiry date of the license or permit and highlights the operational hurdles they have faced in renewing it due to the impact of the coronavirus and government restrictions.

 

The sender then makes a formal request for either the automatic renewal or extension of the license period. If the sender chooses the automatic renewal option, they specify that they want the license to be renewed for the same period as before. If the sender chooses the extension option, they request an extension of the license period beyond the original expiry date.

 

Additionally, the sender requests that digital copies and signatures be accepted as the formal submission method, indicating a preference for electronic communication and reducing the need for physical documents.

 

The letter concludes with a polite closing, such as 'Thank you very much for considering my request,' and an expression of anticipation for a positive reply. The sender provides their contact information again and invites the recipient to reach out with any questions or concerns.

 

Overall, this letter serves as a formal and detailed request for the automatic renewal or extension of a license or permit, taking into account the challenges posed by the COVID-19 pandemic and the need for efficient digital communication.

How to use this document?

To use this document effectively, follow these steps:

1. Enter the relevant information: Fill in the sender's personal details, including their first and last name, address, phone number, and email. If applicable, provide the company name and address.

2. Address the letter to the government authority: Identify the appropriate government authority responsible for issuing the license or permit and address the letter to them.

3. Explain the reason for the request: Clearly state the impact of the coronavirus and government restrictions on the renewal process and emphasize the operational hurdles faced.

4. Choose the desired option: Decide whether you want the license to be automatically renewed for the same period or extended beyond the original expiry date.

5. Request acceptance of digital copies and signatures: Express your preference for electronic communication and ask that digital copies and signatures be accepted as the formal submission method.

6. Close the letter politely: Thank the recipient for considering your request and express your anticipation for a positive reply. Provide your contact information again and encourage them to reach out with any questions or concerns.

By following these steps, you can effectively use this letter to request the automatic renewal or extension of a license or permit from the government.