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The document titled 'Complaint Letter to Buildings Department' is a formal letter written to the Buildings Department to lodge a complaint about the construction of illegal structures. The letter begins with the account holder's last name, first name, address, and email. It is addressed to the Buildings Department and includes the current date.
The detailed introduction of the entire document highlights the importance of addressing the issue of illegal structures. It emphasizes that illegal structures and unauthorised additions to structures are serious breaches of relevant laws and ordinances. The purpose of the letter is to bring this matter to the attention of the Buildings Department and request prompt action.
The letter is divided into several sections. The first section provides a description of the complaint, stating that the account holder witnessed illegal structures while walking along the specified address. The account holder expresses concern about the presence of these illegal structures and urges the Buildings Department to take appropriate action.
The second section of the letter includes a request for action. The account holder encloses pictures of the illegal structures, specifically highlighting the illegal additions to the existing structures. This section emphasizes the need for prompt action and provides visual evidence to support the complaint.
The letter concludes with a closing statement, 'Yours sincerely,' followed by the account holder's sign block. It also mentions the enclosure of pictures of the illegal structures.
Overall, the document serves as a formal complaint letter to the Buildings Department, highlighting the importance of addressing the issue of illegal structures and providing detailed information about the complaint and supporting evidence.
To use the 'Complaint Letter to Buildings Department' document effectively, follow these steps:
1. Provide account information: Fill in the account holder's last name, first name, address, and email in the designated fields at the beginning of the letter. This ensures that the letter is properly addressed and the account holder's contact information is included.
2. Address the Buildings Department: Ensure that the letter is addressed to the Buildings Department. Include the department's address below the salutation. This ensures that the complaint reaches the appropriate authority.
3. Describe the complaint: In the main body of the letter, clearly describe the complaint about the illegal structures. Mention the date and location where the account holder witnessed the illegal structures. Be concise but provide enough detail to convey the seriousness of the issue.
4. Request prompt action: Clearly state the account holder's expectation for prompt action by the Buildings Department. Emphasize the importance of addressing the issue of illegal structures and the need for immediate intervention.
5. Enclose supporting evidence: Attach pictures of the illegal structures, highlighting the unauthorized additions to the existing structures. This visual evidence strengthens the complaint and provides a clear understanding of the violation.
6. Sign and send the letter: Conclude the letter with a closing statement, 'Yours sincerely,' followed by the account holder's sign block. Make sure to enclose the pictures of the illegal structures as mentioned. Send the letter to the Buildings Department through the appropriate channels.
By following these steps, you can effectively use the 'Complaint Letter to Buildings Department' document to lodge a complaint about illegal structures and request prompt action from the Buildings Department.