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The document titled 'Confirmation - Business' is of great importance as it confirms the arrangements made for a visit by a potential client, title name, from company. The purpose of the visit is to create a good impression of our company and secure a large order.
The document begins with the basic information, including the account job company and account job address single line. It is addressed to the recipient, titled last name, and is dated with the current date.
The content of the document provides a detailed introduction to the visit arrangements. It mentions that accommodation has been arranged for title name at hotel and a taxi has been arranged to collect him from the hotel at 9.30 am and bring him to factory name factory.
Upon arrival at the factory at 10.00 am, title name will be greeted by Mr. Lee and senior staff who will guide him on a visit of the factory. This demonstrates our commitment to showcasing our facilities and operations.
A buffet lunch has been arranged in the guest room at 12.30 pm, with vegetarian food provided to cater to title name's dietary preferences.
The document further states that the boardroom has been booked for a conference in the afternoon, which will include title name, title tour names, and senior staff. Refreshments will be available throughout the afternoon to ensure a comfortable and productive meeting.
To ensure a smooth departure, a taxi has been booked to take title name to the airport at 5.30 pm, allowing him to check in for his flight before 6.00 pm.
The document also mentions that there are still some arrangements to be made. It states that up-to-date price lists, catalogs, and samples of shoes will be provided in the boardroom, emphasizing our commitment to showcasing our products.
Lastly, the document informs the staff that title tour names and senior staff will not be available on the following Friday, indicating the importance of the visit and the need for their absence.
In summary, the document provides a detailed introduction to the visit arrangements, highlighting the importance of creating a good impression and securing a large order. It covers various aspects such as accommodation, transportation, factory tour, lunch, conference, and departure arrangements.
1. Arrange accommodation: Ensure that title name's accommodation is booked at hotel to provide a comfortable stay.
2. Arrange transportation: Schedule a taxi to collect title name from the hotel at 9.30 am and bring him to factory name factory.
3. Welcome at the factory: Mr. Lee and senior staff should be present at the factory to greet title name and guide him on a tour of the facilities.
4. Provide lunch: Arrange a buffet lunch in the guest room at 12.30 pm, ensuring that vegetarian food is available.
5. Book the boardroom: Reserve the boardroom for a conference in the afternoon, involving title name, title tour names, and senior staff. Arrange for refreshments during the meeting.
6. Arrange departure: Book a taxi to take title name to the airport at 5.30 pm, allowing him to check in for his flight before 6.00 pm.
7. Provide product information: Ensure that up-to-date price lists, catalogs, and samples of shoes are available in the boardroom.
8. Inform staff: Notify the staff that title tour names and senior staff will not be available on the following Friday.
Note: Continuously monitor and update the arrangements to ensure a successful visit and create a positive impression of our company.