Notification to Clients / Suppliers / Service Providers / Business Partners

The document titled 'Notification to Clients / Suppliers / Service Providers / Business Partners' is a formal letter used to request a visit to a company's facility, factory, showroom, farm, or private museum. The letter is addressed to the recipient's title and last name and includes the current date. The purpose of the letter is to express interest in learning more about a specific topic and to arrange a visit to see the state-of-the-art technology, private collections, or largest exhibits of special collections.

 

The content of the letter varies depending on how the company was discovered. If the company was found through an advertisement or online article, the letter mentions this and expresses interest in visiting. If the company was referred by someone, the letter acknowledges the referral and expresses interest in visiting. If the company's website was the source of discovery, the letter mentions being impressed by the website and expresses interest in visiting.

 

The letter then asks if it would be convenient for the sender to visit in the morning or afternoon of the current date. It states the number of people in the visiting party and provides contact information, including a phone number and email address. The sender requests the recipient to suggest a time and place that is convenient for them.

 

The letter concludes with a closing and the sender's first name, last name, job title, and company name.

How to use this document?

1. Address the recipient: Begin the letter by addressing the recipient with their title and last name.

2. Mention the purpose of the letter: Clearly state the reason for writing the letter, which is to request a visit to the recipient's facility, factory, showroom, farm, or private museum.

3. Explain how the company was discovered: If the company was found through an advertisement or online article, mention this and express interest in visiting. If the company was referred by someone, acknowledge the referral and express interest in visiting. If the company's website was the source of discovery, mention being impressed by the website and express interest in visiting.

4. Request a convenient visit time: Ask if it would be convenient to visit in the morning or afternoon of the current date. Specify the number of people in the visiting party and provide contact information.

5. Close the letter: Conclude the letter with a closing and include the sender's first name, last name, job title, and company name.