Notification to Businesses
Request for Visiting Facility
This is a letter to request an appointment to conduct a school visit to a facility/plant/showroom. The option to visit these facilities is sometimes not advertised online or stated on their respective websites, making it necessary to write to the owners of these facilities to arrange for one.
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Document Description
The document titled 'Notification to Businesses' is an important communication tool used by an individual or organization to request a visit to a business facility. The document begins with a brief introduction, addressing the recipient by their title and last name. It includes the current date and the sender's contact information.
The content of the document varies depending on how the sender came across the recipient's company. If the sender found the company through an advertisement or online article, they express their interest in learning more about a specific topic and request to visit the facility, factory, showroom, farm, or private museum. They mention their desire to see state-of-the-art technology, private collections, or the largest exhibits of special collections.
If the sender was referred to the recipient, they mention the referral and express their interest in visiting the facility for the same reasons mentioned above. If the sender found the recipient's company through their website, they express their interest in visiting for the same purposes.
The document then asks the recipient if it would be convenient for the sender to visit in the morning or afternoon of the current date. The sender specifies the number of people in their party and provides their contact information. They request the recipient to suggest a time and place convenient for the visit.
The document concludes with a polite closing and the sender's name, job title, and company.
How to use this document?
1. Address the recipient: Begin the document by addressing the recipient by their title and last name.
2. Provide context: Explain how the sender came across the recipient's company, whether it was through an advertisement/online article, referral, or website.
3. Express interest: Clearly state the sender's interest in learning more about a specific topic and their desire to visit the recipient's facility, factory, showroom, farm, or private museum.
4. Specify purpose: Mention the specific reason for the visit, such as seeing state-of-the-art technology, private collections, or the largest exhibits of special collections.
5. Request convenience: Ask the recipient if it would be convenient to visit in the morning or afternoon of the current date.
6. Provide contact information: Include the sender's contact information, such as phone number and email address.
7. Request time and place: Ask the recipient to suggest a time and place convenient for the visit.
8. Close politely: Conclude the document with a polite closing and include the sender's name, job title, and company.
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