Supplier Code of Conduct

The document titled 'Supplier Code of Conduct' is of great importance as it sets out the standards and expectations for suppliers who work with the company. The document begins with a general purpose statement, emphasizing the company's commitment to conducting business with high standards and ethical behavior. It explicitly states that the company does not tolerate any form of bribery or corruption, including embezzlement, money laundering, kickbacks, facilitation payments, extortion, fraud, or nepotism.

 

The document provides a detailed introduction to the entire document, explaining that it is a code of conduct that outlines the minimum standard of behavior and practice expected of suppliers. It clarifies that the code applies to all providers of goods and services who work with the company through a contractual agreement or purchase order. Suppliers are encouraged to communicate these principles to their own suppliers.

 

The document then proceeds to outline the principles that suppliers are expected to adhere to. These principles include behaving ethically and with integrity in all business dealings, not engaging in bribery or corruption, avoiding conflicts of interest, complying with anti-bribery and corruption laws, maintaining accurate records, and not offering or accepting hospitality or gifts that may improperly influence business decisions.

 

The document also highlights the importance of reporting any policy violations or concerns through the company's whistle-blowing channels. It provides contact information for the legal department representative for further guidance or questions.

 

Finally, the document states that the code was last updated on a specific date and that the company reserves the right to revise or modify any provisions of the code. The legal department is designated as the sole authority to interpret the content of the code.

How to use this document?

To effectively use the 'Supplier Code of Conduct' document, follow these steps:

1. Familiarize yourself with the general purpose statement at the beginning of the document, which emphasizes the company's commitment to high standards and ethical behavior. Understand that the document sets out the minimum standard of behavior expected of suppliers.

2. Read the detailed introduction to the entire document to gain a comprehensive understanding of its scope and applicability. Note that the code applies to all providers of goods and services who work with the company through a contractual agreement or purchase order.

3. Pay close attention to the principles outlined in the document. Ensure that you behave ethically and with integrity in all business dealings and do not engage in any form of bribery or corruption. Avoid conflicts of interest that may impact your ability to fulfill contractual obligations. Comply with all applicable anti-bribery and corruption laws and regulations.

4. Maintain accurate records, reports, and invoices. Ensure that they are complete and not false or misleading.

5. Be cautious when offering or accepting hospitality or gifts. Avoid situations where they may improperly influence business decisions. If an employee of the company requests any undue gifts or hospitality, report it to the company.

6. Familiarize yourself with the policy violations section of the document. If you have any concerns or witness any violations, make use of the company's whistle-blowing channels to report them. You can raise concerns anonymously and in confidence via email.

7. If you have any questions or need further guidance, contact the legal department representative mentioned in the document. They will be able to provide you with the necessary assistance.

8. Keep in mind that the document may be subject to revision or modification. Stay updated with any changes and consult the legal department if you require clarification on any provisions of the code.