Some of the key provisions included in the template are:
(a) Definition of Personal Data
(b)Why the company collects and processes personal data
(c) What data is collected and processed
(d) How is the data stored?
(e) Who has access to the data?
(f) User's rights and control mechanism
Please include a separate checkbox (unchecked) in the registration form when sending newsletters, promotions, discounts or other marketing materials by e-mail to the users.
The website name and the email of the representative to be contacted in relation to this policy should be specified in the template.
The Personal Data (Privacy) Ordinance (Cap.486) ("PDPO") is the main legislation that protects the privacy of individuals in relation to personal data, and to provide for matters incidental thereto or connected therewith. If the data collected through website is user's 'personal data', then companies should comply with the Data Protection Principles, set out in the PDPO, regarding the collection, holding and use of the personal data.
Is it a legal requirement?
The Privacy Commissioner for Personal Data published the Guidance for Data Users on the Collection and Use of Personal Data through the Internet, which advises organisations on compliance with the PDPO while engaging in the collection, display or transmission of personal data through the internet.
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