This is a privacy notice for a service, which is a product of the Company, that respects the privacy of its online visitors and complies with applicable laws for data protection. The notice informs the user of the personal data collected and how it is collected by the website. The collected data includes personal identification information such as name, email address, and phone number. The company directly collects user data through registration, voluntary surveys, and cookies. The user can choose to opt-out of marketing information from the company and can request a copy of their personal data collected by the website. The company uses cookies for the website's functionality and advertising purposes, with the option for the user to manage their cookies.

The company will securely store the user data, and it will be deleted after a specified period. The user has the right to access, rectify, erase, restrict processing, object to processing, and data portability, which the company will respond to within a month. The user can also contact the company for privacy concerns or report a complaint.

The notice emphasises the importance of a comprehensive privacy policy that promotes consumer privacy. The company's privacy policy applies only to the website, and users are advised to read other websites' privacy notice. Any changes to the privacy policy will be updated on the website.

In conclusion, the document provides users with a clear understanding of the data collected, how it is collected, and how it is used to protect their privacy. Users are encouraged to read the privacy policy carefully and exercise their data protection rights.

How to use this Document?

Steps to Use the Privacy Notice:

1. Publish: Publish the Privacy Notice as a stand-alone section on your website in a prominent place, preferably together with the Terms of Use and Cookie Policy.

2. Checkbox for Marketing: Include a separate checkbox (unchecked) in the registration form to obtain consent for sending newsletters, promotions, discounts, or other marketing materials via email to users.

3. Customise: Personalise the document by replacing SERVICE_NAME with your actual service or product name, and replace ACCOUNT_JOB_COMPANY with your company name throughout the notice.

4. Indicate Contact Information: Specify your website name and provide the email of the representative who should be contacted regarding this policy. This ensures users know how to reach out with privacy-related inquiries.

5. Compliance Assurance: Highlight that your company respects the privacy of online visitors and complies with applicable data protection laws, including the European Union General Data Protection Regulation (GDPR) and the Swiss and EU Privacy Shield Frameworks.

6. Data Collection: Clearly state what data is collected by SERVICE_NAME, including personal identification information such as name, email address, and phone number.

7. Data Collection Methods: Explain how data is collected, both directly through user-provided information (such as registration, surveys, and feedback) and indirectly through other means (if applicable).

8. Purpose of Data Use: Describe how the collected data will be used, such as processing orders and requests, managing user accounts, and contacting users for promotions and offers. Mention if the data may be shared with other companies for marketing purposes and credit agency checks.

9. Data Storage: Explain how user data is securely stored at a specified location provided by a storage service provider. Clarify the duration for which the data will be retained and the date of data deletion.

10. Marketing Preferences: Inform users that they have the right to opt-out of receiving marketing information and to prevent their data from being shared with partner companies for marketing purposes. Provide clear instructions on how to change marketing preferences.

11. User Rights: Outline the data protection rights users have, including the right to access their personal data, rectify any inaccurate information, request erasure under certain conditions, restrict processing, object to processing, and request data portability.

12. Contact for Data Protection Requests: Provide contact information for users to exercise their data protection rights, including a phone number and an email address.

13. Cookie Explanation: Define what cookies are and how they are used on the website to collect standard Internet log information and visitor behaviour data. Include a link to a website (COOKIE_WEBSITE) that offers further information about cookies and their functions.

14. Cookie Types: Describe the different types of cookies used on the website, such as functionality cookies that remember user preferences and advertising cookies that collect information for targeted advertising. Mention the inclusion of first-party and third-party cookies.

15. Managing Cookies: Inform users that they have the option to set their browser not to accept cookies and provide the website where they can find instructions on removing cookies.

16. Privacy Policies of Other Websites: Remind users that your privacy policy applies only to your website and encourage them to read the privacy notices of other websites they may visit through links on your site.

17. Privacy Policy Updates: State that your company regularly reviews the privacy policy and will update users about any changes. Mention the last update date of the privacy policy.

18. Contact Information: Provide contact details for users to reach out regarding privacy concerns, including a phone number, an email address, and, if applicable, the appropriate authorities' contact information.

Frequently Asked Questions

Do Small businesses need a privacy policy?

Yes. A business, irrespective of being small or big, needs a privacy policy to protect itself from breach or mishandling of data.

Is it a legal requirement?

The Privacy Commissioner for Personal Data published the Guidance for Data Users on the Collection and Use of Personal Data through the Internet, which advises organisations on compliance with the PDPO while engaging in the collection, display or transmission of personal data through the internet.

It is recommended to publish a privacy policy to inform the users what type of information is being collected, how will it processed and used.

Is Privacy Notice the same as Terms of Use?

No, a privacy policy informs the users about the collection and use of personal data through a website or app. Terms of Use of a website or app set out the terms and conditions relating to the use of the website or app.