Written Resolutions of Sole Member / Members / Shareholders

The document titled 'Written Resolutions of Sole Member / Members / Shareholders' is of great importance as it serves as a formal record of resolutions agreed upon by the sole member or members of a company. The document begins with a brief introduction, stating that it is a written resolution that substitutes for a general meeting of the company. The resolutions are made in accordance with the constitution of the company and are treated as if they had been passed at a duly convened and held general meeting.

 

The document contains specific resolutions related to approving business travel for a position of the company to a particular country. The resolutions state that all expenses related to the travel will be paid for by the company. The expenses include air tickets, car rental, accommodation, and meals. The method of reimbursement for accommodation and meals depends on whether they are on a per diem basis or based on receipts.

 

The document also includes a provision to ratify and confirm any actions taken by the traveler or any other officer of the company prior to the adoption of these resolutions, as long as they were within the authority conferred by the resolutions.

 

In summary, this document is crucial for recording and formalizing the resolutions made by the sole member or members of a company, particularly in relation to approving business travel and associated expenses. It ensures that all parties involved are aware of the decisions made and provides a legal record of these resolutions.

How to use this document?

To use the 'Written Resolutions of Sole Member / Members / Shareholders' document effectively, follow these steps:

1. Determine the type of member(s): Identify whether the document is being used by a sole member or multiple members of the company. This will determine the appropriate section of the document to use.

2. Fill in company details: Provide the necessary information about the company, including the company's name and registration number. This ensures that the document is specific to the correct company.

3. Specify the type of resolutions: Clearly indicate whether the resolutions are for a sole member or multiple members. This ensures that the document accurately reflects the intended resolutions.

4. Approve business travel: State the purpose of the business travel and the position of the company that requires travel. Ensure that all relevant details are included, such as the destination country.

5. Determine expense coverage: Specify the expenses that will be covered by the company for the business travel. This includes air tickets, car rental, accommodation, and meals.

6. Choose reimbursement method: Decide whether accommodation and meals will be reimbursed on a per diem basis or based on receipts. Make sure to specify the approved rate for the country if per diem basis is chosen.

7. Ratify prior actions: If any actions were taken by the traveler or other officers of the company before the adoption of these resolutions, confirm and ratify those actions as long as they were within the authority granted by the resolutions.

By following these steps, you can effectively utilize the 'Written Resolutions of Sole Member / Members / Shareholders' document to record and formalize resolutions related to business travel and associated expenses for your company.