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Guideline for Annual General Meeting of Shareholders

Roles, Responsibilities and Procedures

This document is a detailed guideline on the roles and responsibilities of the Chairman, Company Secretary and Directors, as well as the procedures to conduct an Annual General Meeting (AGM).

Only members (either in person or represented by a proxy or corporate representative) and auditors are entitled to attend a general meeting of a company as of right. Directors and other officers of the company who are not also shareholders are usually allowed to attend by the articles of association. Other persons may attend at the discretion of the chairman.


How to use this Document?

Upon holding an Annual General Meeting (AGM), this document may be used to provide the guidelines on the roles, responsibilities, duties and treatment relating to the Chairman, Director, Shareholders, and the Company Secretary. 

This AGM guideline for shareholders may also be used to detail the procedures of an Annual General Meeting. 

This Annual General Meeting guideline should be drafted prior to the annual general meeting taking place. 

How to Tailor the Document for Your Need?

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annual general meeting
articles of association
company law
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notice of meeting
show of hand

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