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The Proxy Form for General Meeting is a document that allows shareholders of a company to appoint a proxy to vote on their behalf at the general meeting of the company. This document is important as it ensures that shareholders who are unable to attend the meeting in person can still have their votes counted and their voices heard.
The entire document consists of a title, content, and a signature section. The title clearly states that it is a Proxy Form for General Meeting, indicating its purpose. The content of the document includes fields for the shareholder's account job company account number, the date of the general meeting, and the address of the meeting. It also includes a statement appointing the proxy to vote on behalf of the shareholder. The signature section provides space for the shareholder to sign and date the form.
Each section of the document serves a specific purpose. The account job company account number field is necessary to identify the shareholder and ensure that the proxy is appointed by the correct person. The date of the general meeting is important as it specifies the meeting for which the proxy is being appointed. The address of the meeting is included to provide the necessary information for the proxy to attend the meeting. The statement appointing the proxy is the core of the document, as it grants the proxy the authority to vote on behalf of the shareholder. Finally, the signature section ensures that the document is legally binding and authenticates the appointment of the proxy.
In summary, the Proxy Form for General Meeting is a crucial document that allows shareholders to appoint a proxy to vote on their behalf at a general meeting. It consists of a title, content, and signature section, each serving a specific purpose in ensuring the accurate representation of shareholders' votes.
1. Fill in the account job company account number: Enter your account job company account number in the designated field. This number is essential for identifying you as a shareholder and ensuring that the proxy is appointed by the correct person.
2. Specify the date of the general meeting: Indicate the date of the general meeting for which you are appointing the proxy. This ensures that the proxy is authorized to vote at the correct meeting.
3. Provide the address of the meeting: Enter the address where the general meeting will take place. This information is necessary for the proxy to attend the meeting and cast votes on your behalf.
4. Appoint the proxy: Sign and date the document to appoint the proxy. This grants them the authority to vote on your behalf at the general meeting.
5. Retain a copy: Keep a copy of the completed proxy form for your records. This will serve as proof of your appointment of the proxy and can be used for future reference if needed.
Note: It is important to ensure that the proxy you appoint is someone you trust and who will represent your interests accurately at the general meeting.