This document is an Agenda of Extraordinary General Meeting ( EGM ) to Members / Shareholders. The directors will normally decide the motions to put into the company’s extraordinary general meeting.

However, a minority of members, amounting to 5% of the total voting rights or 100 members, may also have a motion considered.

The usual agenda in an EGM includes a call to order, establishing a quorum, approval of agenda, change of company name and constitution and consideration of motions. If the motions are from shareholders instead of from directors of the company, one should ensure that the minority shareholders are fairly represented and given an opportunity to speak.

 

How to use this Document?

Extraordinary General Meetings are any meeting that is not designated to be an annual general meeting. They are usually called by the directors of the company to approve reserved matters. However, members holding 5% (or 10% in some jurisdictions) of the voting shares may require such a meeting. 

This agenda of EGM is for chairman, directors and the Company Secretary to manage the time of the general meeting as well as the procedures to ensure that everything complies with the company law. One should follow the agenda to prepare the relevant documents for the general meeting.

How to Tailor the Document for Your Need?

1. Create Document: Click “Create Document” button and fill in any additional information by following the step-by-step guide on the left hand side of the preview document and click the “Next” button.

2. When you are done, click the “Get Document” button and you can download the document in Word or PDF format.