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This document is a Minutes of a General Meeting's resolution of the sale of a subsidiary to a buyer. This document recorded the result of the resolution in detail including the poll and proxy information.
It notes down the specifics of the meeting (date, time and place), the people who are present (chairperson, director(s)), the people who are in attendance (secretary, attendee(s)), the absentees and whether a quorum was met. It states that due notice of the meeting had been given to all Directors accordingly, and directors who gave notice of a conflict of interest abstained from voting.
This document should be carefully read by the Relevant Company Members.
The number of proxy votes and poll votes should be clearly stated in the meeting minute.
Each discussion session should be clearly separated within the minute.
The document should be drafted during the meeting and finalised after.
The chairperson should sign the meeting minute to verify the accuracy of the information within the minute.