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The document titled 'Written Resolutions of Sole Member / Members / Shareholders' is a written record of resolutions agreed upon by the sole member or members of a company. It serves as an official document that outlines the decisions made by the company and replaces the need for a physical general meeting. The importance of this document lies in its ability to provide a clear and legally binding record of the company's resolutions.
The document begins with a header that includes the company's account job and company registration number. It then proceeds with a conditional statement that determines whether the resolutions are being made by a sole member or multiple members. This ensures that the appropriate format is followed.
The first resolution mentioned in the document is the 'change of articles and association.' This resolution states that the existing articles of association of the company will be replaced by new regulations, which are attached to the written resolution. This change takes effect immediately upon adoption.
If the resolutions are being made by a sole member, there is a space provided for the sole member's signature, account first name, account last name, and the current date. If the resolutions are being made by multiple members, there are spaces provided for each member to sign their names and indicate the date.
If there is an auditor appointed for the company, there is a section in the document that states a copy of the resolution was sent to the auditor on a specific date. The auditors are then given space to confirm that they received a copy of the resolution.
Overall, this document serves as a comprehensive record of resolutions made by the sole member or members of a company, providing a clear and legally binding record of the decisions made.
To use the 'Written Resolutions of Sole Member / Members / Shareholders' document effectively, follow these steps:
1. Determine the type of resolutions: Identify whether the resolutions are being made by a sole member or multiple members. This will determine the appropriate format to follow.
2. Understand the purpose: Familiarize yourself with the purpose of the document, which is to provide a written record of resolutions agreed upon by the company. This document replaces the need for a physical general meeting.
3. Review existing articles of association: If the resolution involves a change in the articles of association, carefully review the existing articles to understand the changes that need to be made.
4. Attach new regulations: If the resolution involves a change in the articles of association, ensure that the new regulations are attached to the written resolution. These new regulations will replace the existing articles.
5. Sign and date the document: If you are the sole member, sign the document with your account first name, account last name, and the current date. If there are multiple members, each member should sign their name and indicate the date.
6. Notify the auditor (if applicable): If there is an auditor appointed for the company, send a copy of the resolution to the auditor on a specific date. Ensure that the auditors confirm receipt of the resolution.
By following these steps, you can effectively use the 'Written Resolutions of Sole Member / Members / Shareholders' document to record and formalize the resolutions of your company.