Minutes of an Annual General Meeting with dividend, directors and auditor reappointment. Proxy and Poll language for listed company.
The Chairperson noted that the audited accounts of the Company and the accompanying directors' report had been approved by the board of directors of the Company and laid them, together with the auditors' report on the accounts, before the meeting.
The Chairperson proposed an ordinary resolution that the dividend recommended by the directors in their report on the accounts be declared payable to holders of shares whose names appear on the register of members at the close of business. The Chairperson put the resolution to the meeting and, on a show of hands, declared it passed unanimously.
The Chairperson explained that in accordance with the articles of association of the Company,
The Chairperson proposed an ordinary resolution that the Auditor is re-appointed as auditors of the Company to hold office until the conclusion of the next general meeting at which accounts are laid before the Company and that their remuneration is fixed by the directors. The Chairperson put to the meeting the resolution and, on a show of hands, declared it passed unanimously.
It notes down the specifics of the meeting (date, time and place), the people who are present (chairperson, director(s)), the people who are in attendance (secretary, attendee(s)), the absentees and whether a quorum was met. It states that due notice of the meeting had been given to all Directors accordingly, and directors who gave notice of a conflict of interest abstained from voting.
This document can be adjusted to include all necessary information which the candidate would like to express to the employer.
This document should be carefully read by the Relevant Company Members.
The number of proxy votes and poll votes should be clearly stated in the meeting minute. Each discussion session should be clearly separated within the minute.
The Chairperson of the Meeting should sign the meeting minute to verify the accuracy of the information.
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Annual General Meeting,
General Meeting Minutes,
minutes of meeting,
notice of meeting,
articles of association,
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