Proxy Form for General Meeting

The Proxy Form for General Meeting is a document that allows shareholders to appoint a proxy to vote on their behalf at a general meeting of a company. This document is important as it ensures that shareholders who are unable to attend the meeting in person can still have their votes counted and their voices heard.

 

The entire document consists of a title, a section for account and job company information, a section for the date and address of the general meeting, and a section for the shareholder's information and appointment of proxy. Each section serves a specific purpose and is crucial for the proper functioning of the document.

 

The title of the document, 'Proxy Form for General Meeting', clearly indicates its purpose and sets the context for the information that follows. It immediately highlights the importance of the document as it enables shareholders to participate in the decision-making process of the company.

 

The section for account and job company information is essential for identifying the parties involved in the document. It includes fields for the account, job company account, and company registration number. This information ensures that the document is legally binding and that the correct parties are identified.

 

The section for the date and address of the general meeting provides the necessary details for when and where the meeting will take place. This information is crucial for shareholders to know when and where to appoint their proxy and for the proxy to know when and where to vote on their behalf.

 

The section for the shareholder's information and appointment of proxy is the core of the document. It includes fields for the shareholder's name and address, as well as the appointment of the proxy. This section allows shareholders to appoint a proxy to vote on their behalf and ensures that their votes are counted even if they cannot attend the meeting.

 

In summary, the Proxy Form for General Meeting is an important document that enables shareholders to appoint a proxy and have their votes counted at a general meeting. Each section of the document serves a specific purpose and is crucial for the proper functioning of the document.

How to use this document?

1. Fill in the account and job company information: Enter the account, job company account, and company registration number in the designated fields. This information is necessary for identifying the parties involved in the document.

2. Provide the date and address of the general meeting: Fill in the date and address of the general meeting in the designated fields. This information is crucial for shareholders to know when and where to appoint their proxy and for the proxy to know when and where to vote on their behalf.

3. Fill in the shareholder's information: Enter the shareholder's name and address in the designated fields. This information is necessary for identifying the shareholder and ensuring that their votes are counted.

4. Appoint a proxy: Indicate the name of the appointed proxy in the designated field. This allows the proxy to vote on behalf of the shareholder at the general meeting.

5. Sign and date the document: Sign and date the document to confirm the appointment of the proxy. This ensures the document's validity and authenticity.

6. Submit the document: Submit the completed document to the relevant parties or authorities as instructed. This will ensure that the appointed proxy can exercise the shareholder's voting rights at the general meeting.

Note: It is important to consult the company's bylaws or legal counsel for any specific requirements or procedures related to appointing a proxy for a general meeting.