Invitation to Speak / Moderate at a Panel

The document titled 'Invitation to Speak / Moderate at a Panel' is a formal letter accepting an invitation to speak or moderate at an event such as an annual meeting, convention, conference, or seminar. The importance of this document lies in confirming the speaker's acceptance and outlining the details of their participation.

 

The entire document consists of several sections:

 

1. Introduction: The document starts with the sender's contact information, including their job title, company name, address, phone number, and email. The recipient's name and address are also included.

 

2. Opening: The sender expresses their pleasure and honor in accepting the invitation. They mention the specific event and date for which they have been invited.

 

3. Interest and Enthusiasm: The sender highlights their keen interest in the topic of the event and their enthusiasm to give a talk or raise awareness about it. They briefly outline what they are planning to talk about.

 

4. Request for Details: The sender requests more information about the event, including the venue, time, place, length of their part, transportation, parking, and the types of audience attending. They want to be better prepared for potential audience questions.

 

5. Fee and Expenses: The sender mentions their fee for the appearance and states that their expenses, such as travel, hotel, and meals for the day, should be covered by the inviting company or society. They seek confirmation of this arrangement.

 

6. Closing: The sender signs off the letter with their name, job title, and a polite closing.

 

Each section of the document serves a specific purpose, ensuring clear communication and understanding between the sender and the recipient. It covers all necessary details and expectations related to the speaker's participation in the event.

How to use this document?

1. Provide your contact information: Include your job title, company name, address, phone number, and email at the beginning of the document. This helps the recipient identify you and contact you if needed.

2. Express acceptance and gratitude: Clearly state your acceptance of the invitation and express your pleasure and honor in being invited. Show gratitude for the opportunity.

3. Highlight your interest and enthusiasm: Emphasize your keen interest in the topic of the event and your enthusiasm to contribute. Briefly outline what you plan to talk about.

4. Request event details: Ask for specific information about the event, such as the venue, time, place, length of your part, transportation, parking, and the types of audience attending. This will help you prepare better.

5. Specify fee and expenses: Clearly mention your fee for the appearance and state that your expenses, including travel, hotel, and meals for the day, should be covered by the inviting company or society. Seek confirmation of this arrangement.

6. Close politely: Sign off the letter with a polite closing, including your name, job title, and any other relevant information.

Following these steps will ensure that your acceptance of the invitation is communicated effectively and that all necessary details are addressed.