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The document titled 'Booking Enquiry for Convention' is an important communication tool used to respond to a customer's enquiry regarding booking a convention at a hotel or convention center. The document starts with a personalized greeting and expresses gratitude for the enquiry. It then proceeds to provide the customer with the necessary information and materials to make an informed decision.
The entire document can be divided into several sections. The first section includes the account information of the sender, such as their first name, last name, and address. This information is essential for identification purposes and establishing a professional connection.
The second section is addressed to the addressee, specifically mentioning their first name and surname. It includes the current date and begins with a polite and appreciative tone. The sender acknowledges the enquiry and assures the addressee that the requested information is enclosed.
The third section highlights the availability of the venue for the requested period. It emphasizes the importance of making a reservation promptly due to the upcoming busy season and the likelihood of heavy bookings. The sender also mentions the convenience of the hotel/convention center and its accessibility via public transport to the airport.
The fourth section concludes the document by expressing the sender's anticipation of receiving confirmation of the reservation. It encourages the addressee to reach out with any further enquiries and ends with a polite closing and the sender's name.
Overall, this document serves as a detailed response to a booking enquiry, providing all the necessary information and creating a sense of urgency for the addressee to make a reservation.
1. Begin by entering your account information, including your first name, last name, and address. This will ensure proper identification and establish a professional connection.
2. Address the addressee by their first name and surname, and include the current date. Express gratitude for their enquiry and assure them that the requested information is enclosed.
3. Highlight the availability of the venue for the requested period and emphasize the importance of making a reservation promptly due to the upcoming busy season. Mention the convenience of the hotel/convention center and its accessibility via public transport to the airport.
4. Conclude the document by expressing anticipation for the addressee's reservation confirmation. Encourage them to reach out with any further enquiries and end with a polite closing and your name.
5. Remember to provide all the necessary details and materials, such as a quote, brochure, and terms, to assist the addressee in making an informed decision. Promptly respond to any enquiries they may have.