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The document titled 'Booking Enquiry for Convention' is an important document that serves as a formal request to reserve the main convention hall for a specific event. The document starts with the account holder's first name, last name, and address. It is addressed to the agent responsible for handling booking requests and includes the agent's address as well. The current date is mentioned to provide a reference point for the request.
The content of the document consists of a brief introduction followed by the main purpose of the document. The account holder states that they are writing to reserve the main convention hall for a convention, specifying the name of the convention and the expected number of attendees. The event is scheduled to begin on a specific convention date.
The account holder then requests the agent to send them a copy of the quote, current brochure, and details of the terms. They provide their contact information, including phone number and email, for further communication. The document concludes with a polite closing and the account holder expressing their anticipation of a prompt response.
Overall, the document serves as a formal request to reserve a convention hall and provides all the necessary information for the agent to process the request.
1. Enter account holder's information: Fill in the account holder's first name, last name, and address in the respective fields.
2. Address the agent: Enter the agent's address in the designated field to ensure the document reaches the correct recipient.
3. Specify the current date: Enter the current date to provide a reference point for the request.
4. State the purpose of the document: Clearly mention the intention to reserve the main convention hall for a specific convention, including the convention name and expected number of attendees.
5. Provide convention start date: Specify the date on which the event is scheduled to begin.
6. Request necessary information: Ask the agent to send a copy of the quote, current brochure, and details of the terms.
7. Provide contact information: Include the account holder's phone number and email address for further communication.
8. Conclude politely: Close the document with a polite statement expressing anticipation of a prompt response.