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The document titled 'Invitation to Speak / Panel' is an invitation letter that is sent to a specific individual to invite them to speak or participate in a panel discussion at an event organized by a company, society, or club. The importance of this document lies in its ability to formally invite a distinguished individual who is considered an expert in a particular field or topic. The letter begins with the sender's contact information, including the company name, address, phone number, and email. It is then addressed to the recipient, using their first and last name, along with their address. The current date is also mentioned.
The detailed introduction of the entire document explains that the event is an annual event or a specific type of event, and it will be centered around a particular theme. The talk or panel discussion will have a specific duration, followed by a question and answer session. The expected number of attendees is mentioned, along with the type of audience that will be present. The official start and end times of the event are also provided.
The importance of the recipient is highlighted in the letter by mentioning that they have been highly recommended by a referrer or are distinguished in the area of the topic being discussed. The sender expresses their belief that the recipient is the most qualified individual to be invited as a speaker or panelist. The sender also mentions that they are willing to cover all the recipient's traveling expenses and offer a modest honorarium as a token of appreciation.
The letter concludes with a request for the recipient to accept the invitation and provide a response by a specific deadline. The sender also offers their contact information for any further inquiries or information that the recipient may require. The letter is signed off with the sender's first name, last name, and job title.
1. Provide recipient information: Fill in the recipient's first and last name, address, phone number, and email in the designated fields.
2. Specify event details: Enter the type of event, the theme, and the expected duration of the talk or panel discussion.
3. Describe the audience: Mention the type of audience that will be present at the event.
4. Offer honorarium and expenses: State the amount of the honorarium and confirm that all traveling expenses will be covered by the sender.
5. Request a response: Ask the recipient to accept the invitation and provide a response by a specific deadline.
6. Provide contact information: Include the sender's phone number and email address for any further inquiries or information.
7. Sign off: Sign the letter with the sender's first name, last name, and job title.