Internship offer - Employer to Candidate

Internships are valuable opportunities for students and future job candidates to gain more workplace experience and widen their exposure, and thus the competition for securing a position in an internship program is quite intense. After processes such as interview and assessment, when your company is ready to formally extend an offer to a candidate, an internship offer letter is needed. This letter aims to inform the candidate that they have been selected, and can serve as the formal agreement between two parties.

The letter holds great importance for both the candidate and the employer. For the candidates, it offers job security by outlining key details of their future employment, such as the start date, job duties, and remuneration. On the other hand, for the employer, the letter serves as official confirmation, increasing the likelihood of the candidate accepting the offer. Ultimately, this enables companies to attract top-tier candidates and effectively allocate their resources.

Although it is not mandatory for a company to provide an internship offer letter to their interns, most organizations will choose to provide one due to the above reasons and the purpose of keeping everything on record.

The document is structured as a letter, with a salutation addressing the candidate by their first name. It expresses the company's pleasure in offering the internship position and provides a brief overview of the terms and conditions of the internship. The letter also mentions the enclosed employment contract, which contains more detailed information about the internship.

In terms of sections, the document can be divided into the following parts:

1. Title: 'Internship offer - Employer to Candidate'

2. Content: The content of the letter, which includes the offer details, expectations, and instructions.

Overall, this document plays a crucial role in formalizing the offer of an internship position and providing the candidate with all the necessary information about the internship.

How to use this Document?

1. Begin by addressing the candidate using their first and last name, along with their current address and the current date.

2. Express your pleasure in offering the candidate an internship position within your company, specifying the department and supervisor they will be working with.

3. State the length of the internship in weeks and indicate the desired start date.

4. Outline the terms of the internship, including the monthly salary, number of working days per week, and scheduled work hours.

5. Enclose the employment contract and other relevant documents with details about the internship, and request that the candidate signs the contract in the provided space if they choose to accept the offer.

6. Specify the date when the offer will expire if it is not accepted by then.

7. Express your confidence in the candidate's ability to make a valuable contribution to the company, and emphasis the challenging and rewarding nature of the internship experience.

8. Sign off the letter with your first and last name, job title, and the company name.

9. It is important for both parties to carefully read and understand the contents of the letter before signing the contract.

10. If there are any amendments to the agreement in the future, both parties should agree to them and document them in writing, signed by both parties.

11. Make sure to include all necessary information, such as employing department, internship duration, working hours, and monthly salary, in the letter or email.

12. To avoid any future disputes, both parties may wish to have their signatures witnessed.