Intimation Letter - Job Application

The document titled 'Intimation Letter - Job Application' is an important communication sent to a candidate who has been provisionally selected for a position in a company. The purpose of this letter is to inform the candidate about the next steps in the hiring process and to request the submission of certain documents for verification.

 

The entire document consists of a formal letter addressed to the candidate, providing details about the selection, terms and conditions of employment, and the required documents for verification. The letter begins with a salutation and a brief introduction, followed by a statement about the provisional selection of the candidate. It then mentions that the detailed terms and conditions of employment, along with applicable emoluments and benefits, are enclosed.

 

The letter emphasizes that the selection is subject to the candidate providing documentary proof of fulfilling all the eligibility criteria and conditions mentioned in the job application. It specifically mentions the required documents for verification, including proof of academic qualification, proof of permanent address, photo identity proof, and a reference letter from a former employer.

 

The letter further clarifies that it is an intimation letter and not an offer letter. It informs the candidate that the offer will only be issued after the verification of documents and satisfaction that they are in order. It also states that the company reserves the right to verify the documents with the issuing authority without reverting back to the applicant.

 

In conclusion, the 'Intimation Letter - Job Application' is a crucial document that informs a provisionally selected candidate about the next steps in the hiring process and requests the submission of specific documents for verification. It highlights the importance of providing sufficient documentary proof to prove eligibility for the job and clarifies that the letter itself is not an offer letter.

How to use this document?

Guidance for using the 'Intimation Letter - Job Application':

1. Read the letter carefully: Go through the entire letter to understand the purpose and requirements mentioned.

2. Check the enclosed terms and conditions: Review the detailed terms and conditions of employment, emoluments, and benefits that are enclosed with the letter.

3. Verify eligibility criteria: Ensure that you fulfill all the eligibility criteria and conditions mentioned in the job application, including educational qualification, age, experience, and work visa.

4. Gather the required documents: Collect the documents mentioned in the letter for verification, including proof of academic qualification, proof of permanent address, photo identity proof, and a reference letter from a former employer.

5. Submit the documents by the specified date: Make sure to provide the requested documents within the given timeframe for verification.

6. Understand the nature of the letter: Remember that this is an intimation letter and not an offer letter. The offer will only be issued after the verification of documents.

7. Be prepared for document verification: Be aware that the company reserves the right to verify the submitted documents with the issuing authority without informing the applicant.

8. Follow up if required: If you have any questions or need further clarification, reach out to the company's contact mentioned in the letter.

9. Await the offer letter: After the verification process, wait for the company to issue the official offer letter if your documents are found to be in order.

10. Maintain professionalism: Throughout the process, maintain professionalism and ensure timely communication with the company.