Product / Goods Request

The document titled 'Product / Goods Request' is a formal letter used to request a quantity of goods from a supplier. The importance of this document lies in its ability to initiate a business transaction and establish a relationship between the requesting party and the supplier.

 

The entire document consists of several sections, each serving a specific purpose. The first section includes the account information, such as the job company, address, phone number, and email. This information is essential for the supplier to identify the requesting party and establish contact.

 

The second section is the salutation, where the letter is addressed to the recipient, including their title and last name. This section sets the tone for the rest of the letter and shows respect towards the recipient.

 

The third section is the introduction, where the requesting party expresses their interest in ordering a quantity of goods for their staff, office, or customers. They also mention their preferred payment method, which is an open account based on the supplier's regular credit terms. The requesting party highlights their business experience and suggests checking their credit rating with a specific bank and other suppliers. This section aims to build trust and credibility with the supplier.

 

The fourth section is the request itself, where the requesting party asks the supplier to provide full details of their products and state the earliest delivery date and any bulk discounts available. This section is crucial as it specifies the expectations and requirements of the requesting party.

 

The final section is the closing, where the requesting party expresses their appreciation for the supplier's assistance and signs off with their account first name and last name, along with their job company. This section concludes the letter on a polite note and reinforces the professional nature of the request.

How to use this document?

Guidance for using the 'Product / Goods Request' document:

1. Fill in the account information: Enter the relevant account details, including the job company, address, phone number, and email. This information is necessary for the supplier to identify and contact the requesting party.

2. Address the recipient: Specify the recipient's title and last name in the salutation. This shows respect and professionalism towards the recipient.

3. Express interest and payment method: Clearly state the purpose of the request, which is to order a quantity of goods for staff, office, or customers. Indicate the preferred payment method, which is an open account based on the supplier's regular credit terms.

4. Highlight business experience and credit rating: Mention the duration of the business and suggest checking the credit rating with a specific bank and other suppliers. This helps establish trust and credibility with the supplier.

5. Specify product details and delivery date: Request the supplier to provide full details of their products, including specifications, quantities, and any available bulk discounts. Also, ask for the earliest possible delivery date.

6. Express appreciation and sign off: Conclude the letter by expressing gratitude for the supplier's assistance and sign off with the account first name, last name, and job company. This maintains a polite and professional tone throughout the document.